Frisco Independent School District is soliciting bids from qualified vendors with at least 5 years experience in their field for services related to cheer camp. This agreement will automatically renew annually until 2025, providing the vendor remains in good standing and the District and the vendor agree to all terms, conditions and pricing established in this agreement. Purchases will be made by approved purchase order only. Awarded vendors will notify the District no later than 90 days prior to annual renewal of any pricing changes. Purchases will be made by approved purchase order only. NO SERVICES SHOULD BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER. Services/supplies purchased under this contract will be on an "as needed" basis, and Frisco ISD does not guarantee a minimum or maximum value for any contract awarded under this Request for Proposals. Usage is dependent upon actual needs and funding available, with FISD making the sole determination of need. The District reserves the right to have a designated District employee or supervisor present to oversee any and all services performed. Frisco ISD also reserves the right to request additional information or conduct interviews. Multiple vendors may be awarded so please bid accordingly. For evaluation purposes, bidders are requested to provide a discount price scheduled for the services they can provide and/or appropriate literature describing the service represented with a detailed description of the proposed services. This should include information on instructional hours or an example of daily schedules, the instructional content, and the credentials (or resume) of cheer coaches. (No more than 10, 8 ½ x 11 pages attached as a PDF document to your response to this solicitation). BACKGROUND FISD is located approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. The District currently enrolls more than sixty thousand students in ten high schools, seventeen middle schools and forty-two elementary schools and three special program schools. FISD has over seven thousand employees. A map of FISD schools and facilities is available at www.friscoisd.org SPECIFICATIONS Qualified vendors will have written policies and procedures consistent with applicable law and privacy policies, having coaches, staff, umpires/officials, and families of players (as feasible) self-report to the youth sports organization if they have symptoms of COVID-19, a positive test for COVID-19, or were exposed to someone with COVID- 19 within the 14 days prior to camp, in accordance with health information sharing regulations for COVID-19 and other applicable laws and regulations. Vendor(s) submitting a response would provide a minimum of 24 hours of on-site (Frisco ISD site) cheer instruction training, including dance choreography, game day material, stunting, tumbling and break-out sessions, to approximately 400 high school students and 400 middle school students during the summer months June-August, as requested by Frisco ISD Administration. Instruction will be delivered over 2-3 days of camp. Responding vendors would also provide safety training to all campus cheer sponsors in order to satisfy UIL safety training requirements. Furthermore, vendors that can provide a liability insurance policy for sponsors who complete camp are preferred. Additionally, the vendor will provide an end of camp "show-off" event, certificates and/or recognition awards to cheerleader and mascot campers. Qualified vendors will employ enough instructors/staff to execute camps at several Frisco ISD campuses at the same time for high school students and middle school students, respectively (400 high school students will attend one week of camp and 400 middle schools will attend another, second week of camp), with an instructor to student ratio of 1:25 or 1:12, as requested by District Administration. The responding vendor’s instructors should be safety certified and abide by the USA Cheer Safety Rules. Staff should have passed a background checked and have CPR and First Aid certifications. The vendor will follow guidelines provided by our local and state government and health departments regarding activities that are permitted for our community in addition to any specific requirements from the Texas Education Association. Responding vendors will be required to supply supplemental equipment, such as mats, as directed by Frisco ISD Administration. As noted above, bidders must provide a price sheet, fee schedule or brochure with pricing for the services they provide and must provide appropriate literature or detailed description the of services they can provide. This should include information on instructional hours or an example of daily schedules, the instructional content, and the credentials (or resume) of cheer coaches. (No more than 10, 8 ½ x 11 pages attached as a PDF document to your response to this solicitation). BUDGET AND TERM FISD does not guarantee the volume (quantity or dollar value) to be purchased annually. The actual dollar amount to be purchased from this RFP depends on the actual needs of the campuses and budgetary constraints. (TAC 109.41) The term of an award based on this proposal shall be for one (1) year with four (4) successive one (1) year automatic renewals, based on the long-range needs of the District and mutual consent of both parties. The total term inclusive of options to renew this bid is not to exceed five (5) years. AWARD OF BID/ISSUANCE OF PURCHASE ORDERS In accordance with applicable laws, rules, and regulations for public procurement, awards will be made on an as needed basis in accordance with the terms and conditions of this request for proposals for the qualified vendor(s),whose proposals, after evaluation, are determined to be the best value to FISD. To qualify for evaluation, a proposal must have been submitted on time and must materially satisfy all mandatory requirements identified in this document. FISD will issue a purchase order to the selected vendor(s). Purchases will be made by approved purchase order only. By signing the FISD Bid Attributes, Terms & Conditions, and Purchasing Cooperative Agreement document included in this RFP you agree to provide products and services to FISD under the terms of that document. NO SERVICES SHOULD BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER. Respondents must sign and submit the FISD Bid Attributes, Terms & Conditions, and Purchasing Cooperative Agreement with their bid to be considered responsive to this solicitation. COMPETITIVE RANGE It may be necessary for FISD to establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range are unacceptable and will not receive further award consideration. EVALUATION OF PROPOSALS Frisco ISD considers the following when evaluating bids: price, quality, suitability for the intended use, probability of continuous availability, vendor’s service, vendor’s safety record, and date of proposed delivery and placement It is not the policy of Frisco ISD to purchase products and services on the basis of low pricing alone. The District reserves the right to accept or reject any and all bids, to waive technicalities and informalities, and to be the sole judge of quality and equality. The evaluation of the proposal will be performed by a committee consisting of designees of the district. It is critical to the ultimate award of this contract that this proposal be complete and accurate. While cost is an important factor, it should be understood that the district is under no obligation to accept the lowest proposal. In evaluating qualified proposals the following considerations will be taken into account for award recommendations: (1) The purchase price; (2) The reputation of the vendor and of the vendor’s goods or services; (3) The quality of the vendor’s goods or services; (4) The extent to which the goods or services meet the district’s needs; (5) The vendor’s past relationship with the district; (6) The impact on the ability of the districts to comply with laws and rules relating to historically underutilized businesses; (7) The total long-term cost to the district to acquire the vendor’s goods or services; (8) For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; and (9) Any other relevant factor specifically listed in the request for bids or proposals. Each responding vendor should be qualified in their field of business and hold all required certifications or licenses required by the State of Texas to perform their specified job duties. (For more information about how Texas School Districts must evaluation solicitations, see Texas Education Code Sec. 44.031.) Frisco ISD requests bidders submit their response electronically. All questions regarding this open solicitation must be directed to the Purchasing Department. Responses to all questions submitted in writing will be answered in writing and provided to all potential bidders. Submit questions by email to Sue Schiumo at [email protected] Please contact Sue Schiumo by email at [email protected] if you require assistance with the electronic submittal portion of this process. Your cooperation is appreciated. Proposers must review, initial, and sign the FISD Bid Attributes, Terms & Conditions, and Purchasing Co-operative Agreement. The completed document must be uploaded in the Response Attachments tab of your response. Failure to include the completed, initialed and signed document may disqualify you from further award consideration. EMAILED AND/OR FAXED SUBMISSIONS WILL NOT BE ACCEPTED

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