This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. Request for Quotations number is 70Z08524PR0005263 and is issued as a request for quotations (RFQ). This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Request for Quotations incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-65 dated January 29, 2013. The NAICS Code is 336611. The small business size standard is 1250. This is a total small business set aside. All responsible sources may submit proposals that will be considered by the agency. The contract will be awarded on a firm-fixed-price basis using simplified acquisition procedures in accordance with FAR Part 13.5. All responses from interested vendors must be received on/before 0800am Pacific Time, July 18th, 2024, and will be reviewed by the Government.   

The United States Coast Guard Surface Force Logistics Center has a requirement for the following:

The CTR shall provide:

CHIPPEWA Messing/Berthing 

1.  SCOPE

1.1 Intent.  This work item describes the requirements for the Contractor to provide temporary dining and lodging for Coast Guard personnel.

1.2 Government-furnished property.

None.

2.  REFERENCES

Coast Guard Drawings

None

Coast Guard Publications

Culinary Operations Management, COMDTINST 4061.5 (series)

Other References

CFR Title 41, Public Contracts and Property Management

Public Law 101-391, 1990, Hotel and Motel Fire Safety Act

Hotel-Motel National Master List, https://apps.usfa.fema.gov/hotel/

AAA/CAA - http://newsroom.aaa.com/diamond-ratings/diamond-rating-definitions/

FORBES (formerly MOBIL) Travel Guide - http://www.forbestravelguide.com/

3.  REQUIREMENTS

3.1 Lodging requirements.  The Contractor must provide quality temporary lodging, for 17 Coast Guard personnel within a 20-mile radius of WEPFER MARINE at 2661 Channel Ave, Memphis, TN, 38106.

3.1.1 Crime Notice.  Due to high crime risks, lodging facilities within the below regions will not be deemed acceptable.  

• Downtown Memphis: No lodging within the region bordered by Interstate-40 to the North, Danny Thomas Blvd to the East, Georgia Ave to the South, and the Mississippi River to the East.
• Route 385 Corridor: No lodging within 2 miles of Route 385 between the Forest Hill Irene Rd exit and the Interstate-240 exchange.
• Interstate-240 Corridor: No lodging within 2 miles of Interstate-240 between the Route-385 exit and the Interstate-55 exchange.

3.1.2 Occupancy particulars.  Provide 07 double-bedded rooms and 03 single occupancy rooms for Coast Guard personnel. 

3.1.3 Commencement and completion.  Ensure that lodging must commence (29 JUL 2024) and terminate (06 NOV 2024).

3.2 Regulations and standards.  The Contractor must ensure that all lodging facilities provided must meet the following minimum standards:

• Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master List (see 4.1 (Hotel and Motel Fire Safety Act of 1990 (PL101-391))).
• Lodging Facility must be within 20 miles of the Dry-dock location or Dockside location.
• Facility must meet at a minimum the requirements of either three stars for a Forbes (formerly Mobil) Travel Guide rating or three diamonds for an American Automobile Association (AAA) rating at time of proposal.
• Full indoor laundry facility on premises with 24/7 guest access.
• Full access and use of a workout facility or fitness center in designated exercise room w/ dedicated equipment specialized for the use of working out. At a minimum the facility shall included assorted free weights up to 50 lbs, 3 aerobic machines (e.g. treadmill, rower, elliptical, stair climber, etc.), and assorted weight machines for all primary muscle groups (e.g., legs, arms, chest, back, etc.).  The facility must be either on the lodging facility premises or within walking distance (not to normally exceed 1 mile or 10 minute commute via vehicle).
• Access to internet in all rooms.
• Full daily maid service and cleaning.
• Iron and Ironing Board in every room.
• Full Bath in every room.
• Microwave, coffeemaker and refrigerator in every room.
• Personal belongings safe in every room.
• Lodging facility room entrances must be accessible only by internal hallway(s).  The internal hallway(s) must have locked exterior doors, accessible by key-holding facility guests only.  Internal hallway(s) must be accessible by the berthing facility’s lobby.  The lobby must be staffed by a front desk attendant 24 hours a day and 7 days a week.    

3.3 Parking.  The Contractor must ensure that the lodging facility have parking available for a minimum of 3 vehicles during the entire duration of the stay.

3.4 Dining requirements.  The Contractor must provide healthy, appetizing, and nutritious dining options for  3 meals a day per COMDTINST 4061.5 (series). The Contractor must provide a minimum of 2 breakfast dining facilities, 3 lunch dining facilities, and 3 dinner dining facilities. Dining shall include all wait staff gratuities for up to 17 Coast Guard personnel. The breakfast and dinner dining facilities must be within a 10 mile radius of the crew’s primary lodging location, and at least 2 lunch dining facilities must be within a 10 mile radius of the shipyard location. Continental meals provided by a lodging facility are not acceptable meal options and shall not be used to satisfy the forementioned minimal dining facility requirements.    

3.4.1 Commencement and completion.  Dining must commence (29JUL24 LUNCHTIME), and end (06NOV24 AFTER BREAKFAST).

3.4.2 Breakfast.  The combined options across dining facilities must at a minimum include the following for each breakfast:

• A choice of two whole fresh fruits.
• A choice of three fruit juices.
• A choice of whole or low fat milk.
• A choice of two cereals.
• Eggs cooked to order.
• Pancakes, French toast or waffles.
• Bacon or another breakfast meat.
• A choice of potatoes or grits.
• A choice of toast or pastry.
• A choice of coffee or tea.
• Butter, margarine, syrup and jelly or jam.

3.4.3 Lunch and dinner.  Each lunch and dinner must include a choice of three different hot entrées. Entrée choices must vary in a manner not to repeat within a 3-day period. The combined options across dining facilities must include the following daily entrée choices:

• Poultry (baked and grilled options must be available upon request, in lieu of battered and/or fried).
• Beef or pork
• Fish or shellfish (baked and grilled options must be available upon request, in lieu of battered and/or fried).
• Vegetarian alternative options
• A choice of soup or salad, with crackers & regular &/or low fat dressing.  Soup choices must not repeat within a 3-day period.
• A choice of potatoes or pasta with accompanying sauces.
• A choice of two vegetables.
• Water and a choice of beverages.
• A choice of breads; and a choice of butter or margarine.
• A choice of three different desserts or whole fresh fruit. 

3.4.4 Take-out meals.  The Contractor must substitute carry-out meals for up to 17 Coast Guard personnel for breakfast, lunch and/or dinner, when designated by the Contracting Officer’s Representative (COR).  The Contractor must coordinate pick up times and location with the COR.  Lunch carry-out meals must include either hot meals as detailed in paragraph 3.4.3 or a box lunch which must include:

• A sandwich with a choice of three different options of deli meat on a choice of breads or wraps (including choice of condiments).
• A bag of chips.
• Potato, pasta or garden salad with dressing.
• A dessert with a choice of two options, including fresh whole fruit as one option.
• A beverage from a choice of soda, diet soda, bottled water and juices.

3.5 Dining Facility.  The Contractor provided dining facilities must be for the sole purpose of dining, and must be available to the crew for no less than 3 hours per meal.

3.6 Commercial Standards. The Contractor must meet, at a minimum, the requirements of three stars (˜˜˜) for a Forbes (formerly Mobil) Travel Guide rating or three diamonds (ttt) for an American Automobile Association (AAA) rating for dining and lodging.

4.  NOTES

None.

Delivery Address:

Place of performance within a 20-mile radius of WEPFER MARINE 2661 Channel Ave Memphis TN 38106.

Questions and quotes shall be emailed to [email protected] and [email protected]. Contractors are responsible for verifying receipt of quotes.

INTERESTED VENDORS PLEASE SIGN AN OFFICIAL QUOTE WITH A SAM.GOV REGISTERED DUNS NUMBER AND EMAIL TO [email protected] and [email protected].