NYS Contract Reporter Announcement NYSDOT Website Announcement Business Consulting Services for NYSDOT Contract #C037896 November 26, 2021 The New York State Department of Transportation (NYSDOT) has released a Request for Proposals (RFP) seeking the services of a consultant(s) to provide business consulting, implementation, advisory, and analysis services to analyze the current state and future state of the Department, the industry as a whole, and to align the organization for rapidly changing transportation solutions while eliminating redundancies. Responsive and responsible consultants interested in receiving notification of the RFP release should submit a brief, one-page Letter of Interest (LOI) to [email protected]. The LOI should include, at a minimum: the firm name, address, contact person name, email address, phone number. The RFP will be posted to the NYSDOT website and will contain all the information necessary for firms to submit a complete proposal. The base term of this contract is 12 months. The contract may be extended for two (2) additional one-year periods. The proposal due date of December 24, 2021 is subject to change. For a full description of the project requirements, please visit the NYSDOT website at: https://www.dot.ny.gov/business and click on “Consultant Service Opportunities” then click on the date associated with C0037896 (available after release of the RFP). Under the requirements of NYS Finance Law, all communication regarding advertised projects are to be channeled through the NYSDOT Office of Contract Management Designated Contact Person. Until a contract is approved by the NYS Office of the State Comptroller, contact with any other NYSDOT employee concerning this project should not be made unless otherwise directed by the NYSDOT Office of Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification. Procurement Lobbying Law Compliance Required Forms: The Consultant shall sign and submit the following forms with their proposal: “Offeror’s Affirmation of Understanding of and Agreement pursuant to State Finance Law 139-j(3) and §139-j(6)(b)” available at https://www.dot.ny.gov/main/business-center/consultants/consultants-repository/offers_affirmation_and_agreement_form.pdf “Offeror Disclosure of Prior Non-Responsibility Determinations” available at https://www.dot.ny.gov/main/business-center/consultants/consultants-repository/offer_disclos_prior_non.pdf NYSDOT Guidelines and Procedures Under the requirements of NYS Finance Law, al communications regarding advertised projects are to be channeled through the NYSDOT Office of Contract Management Designated Contact(s). Until a designation is made, communication with any other NYSDOT employee concerning this project that it is determined to be an attempt to influence the procurement may result in disqualification. Refer to “NYSDOT Procurement Lobbying Law Guidelines and Procedures” available at https://www.dot.ny.gov/main/business-center/consultants/consultants-repository/pll_gandp_v1.pdf Contacts Prior to Designation: Any communication involving an attempt to influence the procurement are only permitted with the following Designated Contact Persons: Office of Contract Management Contract Management Specialist Contract Management Specialist’s Supervisor Contract Management Assistant Director’s Contract Management Director Office of Civil Rights These are some communications that are exempt from this restriction: Participation in a pre-proposal webinar/conference Submittal of written questions when responses will be provided to all offerors Protests, complaints of improper conduct of misrepresentation If any other NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee. If NYSDOT determines an impermissible contact was made that offeror cannot be award the contract. A second violation would lead to a four-year bar on the award of public contracts to the offeror. Contacts After Designation NYSDOT Identifies its primary designation contacts for contract finalization: Office of Contract Management: Contract Management Specialist Contract Management Specialist’s Supervisor Contract Management Assistant Director Contract Management Director Office of Civil Rights Program Area Program Area Project Manager Program Area Project Manager’s Supervisor The law does not limit who may be contacted during the contract finalization process. However, if any NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee. Information Required from Offerors that contact NYSDOT staff, prior to contract approval by Office of the State Comptroller The individuals contacting NYSDOT should refer and shall be prepared to provide the following information, either by email or fax as directed by NYSDOT. Person’s name, firm person works for, address of employer, telephone number, email address, occupation, firm they are representing, and whether owner, employee, retained by or designated by the firm to appear before or contact NYSDOT. Applicability to an executed contract Restrictions similar to those described above apply to approval or denial of an assignment, amendment (other than amendments that are authorized and payable under the terms of the procurement contract as if it was finally awarded or approved by Office of the State Comptroller, as applicable), renewal or extension of a procurement contract, or any other material change in the procurement contract resulting in a financial benefit to the offeror. The Department may identify other contact persons for each of these processes. Rules and Regulations and More Information on this Law, please visit: https://www3.ogs.state.ny.us/legal/lobbyinglawfaq/default.asp (Advisory Council FAQs) http://www.nyintegrity.org http://www.nyintegrity.org/law/lob/guidelines.html (New York State Lobbying Act) http://www.ogs.state.ny.us/aboutOgs/regulations/defaultAdvisoryCouncil.html Or contact the NYSDOT Designated Contact: Patricia Kappeller NYSDOT Office of Contract Management 50 Wolf Rd, 6th Floor Albany, NY 12232 Email: [email protected] Phone: (518) 457-2600 Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 5% Women Owned Sub-Contracting Goal: 5% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:12/24/2021 12:00 PM Due date and time subject to change Contract term: 12 month base term with 2 one-year optional extensions County(ies): All NYS counties Location: New York Statewide

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