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IFCB Posted : Oct 14, 2021 Bid Deadline : Saturday, Nov 20, 2021 Questions Due By : Saturday, Oct 23, 2021 Applicant Address : Bonham, TX 75418 IFCB ID : 220001842 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. · INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, PROJECT B, PROJECT C AND PROJECT D : It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D. Bids for individual components of a single project will be disqualified. Services and Equipment Requested : Category One: Internet Access – 5 GB circuit terminating at Bailey Inglish, 201 E. 10th Street, Bonham, Texas 75418. The District is looking to increase the bandwidth up to 10 GB. Vendors should provide bids in increments of 5 GB, 6 GB, 7 GB and 10 GB. All bids should include a leased router. Needs the ability to monitor network traffic between the ISP and the District. Vendors should provide pricing for a 3 and 5 year term. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Internet Access – 5 GB circuit terminating at Admin, 1005 Chestnut, Bonham, Texas 75418. The District is looking to increase the bandwidth up to 10 GB. Vendors should provide bids in increments of 5 GB, 6 GB, 7 GB and 10 GB. All bids should include a leased router. Needs the ability to monitor network traffic between the ISP and the District. Vendors should provide pricing for a 3 and 5 year term. E-rate rules require applicants to evaluate the cost of eligible goods and services, and to cost-allocate out the amount for ineligible services from their funding request. If your company will be bidding internet access service, please identify the amount to be cost-allocated out for the ineligible services – email service, web hosting, content filtering, or other bundled ineligible services. INTERNET ACCESS DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Category 1 Network Equipment – Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 1 Aruba CX6405 Switches 4 Aruba 2930 POE Modules, GBIC, Transceivers 1 Aruba R0X31A – Manage Module Modules, GBIC, Transceivers 1 Aruba R0X433-24SFP+ Module Modules, GBIC, Transceivers 1 Aruba R0X41A – 48 P+ 5GBE Copper Modules, GBIC, Transceivers 10 GBIC 10 GB SFP +LR (compatible with Aruba) Modules, GBIC, Transceivers 6 Intel GBIC E-10 GB SFP+LR DISQUALIFICATION FACTOR C1 NETWORK EQUIPMENT: Vendors must complete and include the C1 Cover Page with their bid. Bids received without the cover page will be disqualified. Category Two: VOLUNTARY SITE VISIT Vendors wishing to bid on internal connections can attend a voluntary site visit from October 19th, 2021 through October 21st, 2021 from the hours of 8:00am – 3:00pm. Vendors will meet at 1005 Chestnut, Bonham, TX 75418. Vendors should RSVP to Mike Barkley, Technology and Network Administrator at [email protected] to set up a site visit. THIS EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED. INTERNAL CONNECTIONS COMPATIBILITY REQUIREMENT PROJECT A, PROJECT B, PROJECT C AND PROJECT D All equipment must be compatible with existing HP/Aruba switches. Project A – Wireless Access Points No installation needed. Vendors should provide licenses for cloud management of all wireless access points. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Wireless Access Points 260 Aruba 500 Series or higher NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). Project B – UPS No installation needed. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer UPS/Battery Backup 12 APC-SRT3000 Project C – Racks No installation needed. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Racks 3 4-Post Adjustable Project D – Firewall Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Firewall Service and Components 2 FG-200F-BDL-12 FortiGate 200F Unified threat Protection DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A, PROJECT B, PROJECT C AND PROJECT D : It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C or Project D. Bids for individual components of a single project will be disqualified. There is an additional document associated with this IFCB. Please click the buttons to download the document. BONHAM_C1_COVER_PAGE.pdf BONHAM_C2_COVER_PAGE.pdf 2022_C2_Bidding_Instructions41.pdf

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