PURPOSE In order to be in compliance with state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for RFCSP #007-24 Birdville ISD Baseball and Softball Synthetic Fields. Estimated budget for this project is $5,700,000 with a $450,000 contingency. AWARD Award of this contract has been delegated by our Board of Trustees to the Superintendent to select the contractor and negotiate and finalize the contract. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, email or faxed responses will be considered. The preferred method of delivery is the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. INSTRUCTIONS FOR OFFERORS This information is provided to instruct on how to prepare a proposal as requested. The contract will be awarded to the company who, based on all responses and applying all criteria, is determined by the District to be the best-qualified company to provide the required product and service. Proposals must be submitted in the electronic format or on the forms provided. If you are submitting a paper copy, please provide one original and two copies of your proposal. All documents shall be placed in an envelope, sealed, properly identified with the project name, and delivered to the Birdville Independent School District, Purchasing Office, 3126 Carson Street, Haltom City, TX 76117 by the proposal due date and time. Proposals received after that time will be returned unopened. The District reserves the right to reject any and/or all proposals, to make awards as they may appear advantageous to the District and to waiver all formalities and irregularities in proposing. Pricing must be firm for acceptance for 90 days from the date of opening. Proposals must show the full name and address of the vendor. Unsigned proposals will be disqualified. The person signing the proposal must be someone with the authority to bind their firm to a contract. Items must conform to appropriate local, state and federal ordinances, statutes, and regulations governing the manufacture, safety, and installation of the item. By signing this proposal, the company certifies and represents to the District that the vendor has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient’s decision, opinion, recommendation, and vote of any other exercise of discretion concerning this proposal. The signer further certifies that this company is not prohibited from doing business with any Federal Department or Agency and that to the best of their knowledge no company employee, either full or part time, owner, official, stockholder, subcontractor, or member of their immediate family, are related to a member of the Board of Trustees in violation of the Nepotism Prohibition of the State of Texas Government Code (Chapter 573 Gov. Code). The specifications set forth for this proposal are not intended to be restrictive. The intent of this proposal is to obtain the most appropriate building at the most economical price available. The specifications are established to ensure that the District remains within the bounds of the rules and regulations that govern its operation and to protect the taxpayer’s investment in this entity. Any questions concerning this proposal should be directed in writing to the Purchasing Department at [email protected]. BISD reserves the right to award projects deemed in the best interest of the district in terms of value.

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