The New York State Department of Transportation (NYSDOT) and New York State Thruway Authority (NYSTA) anticipate the release of a Request for Proposals (RFP) seeking the services of a contractor to Implement photo speed enforcement in work zones to improve safety by reducing speeds of motorists passing through work zones where workers are present; increase the safety of the traveling public; and increase public awareness. The goal is to demonstrate that the use of automated speed monitoring and enforcement systems successfully reduce speeds and increase safety in highway work zones. The photo speed enforcement system will include equipment, system operators, data collection services, customer service, image review and notice of liability processing, and reports/reporting capabilities; and will provide planning, operational, processing, and management services for the automated speed enforcement program. The system design shall accurately and reliably capture and report speeding violations in work zones selected by the NYSDOT and NYSTA. The system shall meet NYSDOT and NYSTA’s business rules, and the requirements of New York State’s Law. This RFP will result in the award of two contracts (one from NYSDOT and one from NYSTA) to the same Contractor for the same services. Responsive and responsible consultants interested in receiving notification of the RFP release should submit a brief, one-page Letter of Interest (LOI) to [email protected]. The LOI should include, at a minimum: the firm name, address, contact person name, email address, phone number. An email announcing the release of the RFP will be sent to all parties submitting an LOI. When ready, the RFP will be posted to the NYSDOT website and will contain all the information necessary for firms to submit a complete proposal. It is anticipated that the RFP will be released on January 14, 2022. If the release of the RFP is delayed for any reason, the due date for proposals will be extended appropriately. The base term of this contract is three (3) years. The contract may be extended for two (2) additional one-year periods. The proposal due date of March 3, 2022 is subject to change. For a full description of the project requirements, please visit the NYSDOT website at: https://www.dot.ny.gov/business and click on “Consultant Service Opportunities” then click on the date associated with C038040 (available after release of the RFP). Under the requirements of NYS Finance Law, all communication regarding advertised projects are to be channeled through the NYSDOT Office of Contract Management Designated Contact Person. Until a contract is approved by the NYS Office of the State Comptroller, contact with any other NYSDOT employee concerning this project should not be made unless otherwise directed by the NYSDOT Office of Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification. Procurement Lobbying Law Compliance Required Forms: The Consultant shall sign and submit the following forms with their proposal: “Offeror’s Affirmation of Understanding of and Agreement pursuant to State Finance Law 139-j(3) and §139-j(6)(b)” available at https://www.dot.ny.gov/main/business-center/consultants/consultants-repository/offers_affirmation_and_agreement_form.pdf “Offeror Disclosure of Prior Non-Responsibility Determinations” available at https://www.dot.ny.gov/main/business-center/consultants/consultants-repository/offer_disclos_prior_non.pdf NYSDOT Guidelines and Procedures Under the requirements of NYS Finance Law, all communications regarding advertised projects are to be channeled through the NYSDOT Office of Contract Management Designated Contact(s). Until a designation is made, communication with any other NYSDOT employee concerning this project that it is determined to be an attempt to influence the procurement may result in disqualification. Refer to “NYSDOT Procurement Lobbying Law Guidelines and Procedures” available at https://www.dot.ny.gov/main/business-center/consultants/consultants-repository/pll_gandp_v1.pdf M/WBE/SDVOB contracting goals are TBD. Contacts Prior to Designation: Any communication involving an attempt to influence the procurement are only permitted with the following Designated Contact Persons: Office of Contract Management Contract Management Specialist Contract Management Specialist’s Supervisor Contract Management Assistant Director’s Contract Management Director Office of Diversity and Inclusion These are some communications that are exempt from this restriction: Participation in a pre-proposal webinar/conference Submittal of written questions when responses will be provided to all offerors Protests, complaints of improper conduct of misrepresentation If any other NYSDOT employee is contacted and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT employee. If NYSDOT determines an impermissible contact was made that offeror cannot be award the contract. A second violation would lead to a four-year bar on the award of public contracts to the offeror. Contacts After Designation NYSDOT and NYSTA identifies its primary designation contacts for contract finalization: Office of Contract Management: Contract Management Specialist Contract Management Specialist’s Supervisor Contract Management Assistant Director Contract Management Director Office of Diversity and Inclusion Program Area Program Area Project Manager Program Area Project Manager’s Supervisor The law does not limit who may be contacted during the contract finalization process. However, if any NYSDOT or NYSTA employee is contacted, and they believe a reasonable person would infer that the communication was intended to influence the procurement, the contact must be reported by the NYSDOT or NYSTA employee. Information Required from Offerors that contact NYSDOT or NYSTA staff, prior to contract approval by Office of the State Comptroller The individuals contacting NYSDOT or NYSTA should refer and shall be prepared to provide the following information, either by email or fax as directed by NYSDOT or NYSTA. Person’s name, firm person works for, address of employer, telephone number, email address, occupation, firm they are representing, and whether owner, employee, retained by or designated by the firm to appear before or contact NYSDOT or NYSTA. Applicability to an executed contract Restrictions similar to those described above apply to approval or denial of an assignment, amendment (other than amendments that are authorized and payable under the terms of the procurement contract as if it was finally awarded or approved by Office of the State Comptroller, as applicable), renewal or extension of a procurement contract, or any other material change in the procurement contract resulting in a financial benefit to the offeror. The Department may identify other contact persons for each of these processes. Rules and Regulations and More Information on this Law, please visit: https://www3.ogs.state.ny.us/legal/lobbyinglawfaq/default.asp (Advisory Council FAQs) http://www.nyintegrity.org http://www.nyintegrity.org/law/lob/guidelines.html (New York State Lobbying Act) http://www.ogs.state.ny.us/aboutOgs/regulations/defaultAdvisoryCouncil.html Or contact the NYSDOT Designated Contact: Ms. Micheleen Gregware NYSDOT Office of Contract Management 50 Wolf Rd, 6th Floor Albany, NY 12232 Email: [email protected] Phone: (518) 485-8620 Service-Disabled Veteran-Owned Set Aside: No Due date:03/03/2022 12:00 PM subject to change Contract term: 3 years with 2 1-year renewal options available County(ies): All NYS counties Location: Statewide

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