This is a Procurement Opportunity with Atterbury Job Corps Center / Adams & Associates Inc. and not with the U.S.  Department of Labor

Scope of Work for:
 Physician Services

Atterbury Job Corps Center
3129 E. Edinburgh Street
Edinburgh Indiana 46124

Operated by Adams and Associates, Inc.
For the
U.S. Department of Labor


Prepared by:    Karla Chester
Purchasing Agent
Atterbury Job Corps

Scope of Work ID:    SOW AT2015-108
 



Table of Contents:



I.    GENERAL……………………………………………………….3
II.  SCOPE OF WORK……………………………………………...3   
III. BID REQUIREMENTS…………………………………………7
IV. EVALUATION CRITERIA………………………………….…9         
I.  GENERAL

Owner:    US Department of Labor (DOL)

Center Operator:    Adams and Associates, Inc.
Mailing Address:    Atterbury Job Corps Center
3129 E. Edinburgh Street
Edinburgh Indiana 46124
   
Proposal Due Date:    9/28/2015 by 3 pm (eastern time zone)
Submission of Proposals:    Atterbury Job Corps
Attn: Karla Chester, Purchasing Agent
E-Mail: [email protected]
Fax: 812-314-6290

This is a Procurement Opportunity with Atterbury Job Corps Center / Adams & Associates Inc. and not with the U.S.  Department of Labor

Project Summary:  Adams and Associates, Inc, contracting for the U.S. Department of Labor for the Atterbury Job Corps Center-a 410 student residential training facility located at 3129 E. Edinburgh St., Edinburgh Indiana 46124 and IndyPendence Job Corps Center-a 100 student non-residential training facility located at 222 E. Ohio St., Indianapolis, Indiana is currently soliciting written bids for an on-site Center Physician Services Provider.
 
All quotes should be submitted in writing to the Purchasing Department by Monday, September 28th, 2015, 3:00 pm east coast time.  Quotes received after the deadline and/or without all requested documentation will not be considered. 

Scope of Work ID# AT2015-108 must be clearly indicated on submitted bid. 

I. SCOPE OF WORK:

The Center Physician agrees to provide students of the Atterbury Job Corps Center and IndyPendence Job Corps Center with the services stated herein.  Such services will be provided as authorized by the Center Director or his/her representative.

•    Physician Services will be provided in the amount of 11 hours per week. Of the 11 hours per week, 9 hours shall be provided at the Wellness Center located at Atterbury Job Corps Center in Edinburgh Indiana and 2 hours per week will be provided on-site at the facilities located at the IndyPendence Center in Indianapolis, Indiana.  
•    Period of Performance will be 12/1/15-11/30/16.
•    Proposal should include cost price per hour. 




The Center and the Center Physician hereby agree that the services to be provided will include, but will not be limited to those health and wellness services specified in the Job Corps Federal Regulations (Title 20, Code of Federal Regulations 638.510; the Job Corps Policy and Requirements Handbook, Chapter 6, Section 6.10, R1; and applicable Technical Assistance Guides).  These services include:

A.    The development, implementation, and monitoring of the total center health and wellness program, to help students become and stay employed, including:

•    Advising the Center Director and Wellness Services staff on the all medical and health related matters.  This shall include staffing requirements; the advisability of medical separations, including the furnishing of diagnosis, prognosis, and recommendations for future care; the utilization and cost of services; the personalization of patient care; and any other health areas deemed appropriate by the Center Physician and the Center Director.

•    Consulting with center staff on ordering, accounting for, and safeguarding health equipment, supplies, and medications.

•    With due regard for Job Corps requirements, the Center Physician will prioritize health needs and set program direction accordingly.  To accomplish this, the Center Physician should confer with the health and wellness manager (HWM), the center dentist, and center mental health consultant (CMHC), and meet with the Center Director or administrative officer on a monthly basis to review policies and expenditures for that period and establish restraints, if necessary, to stay within budgetary guidelines.  The Center Physician may involve the regional health consultants in this process, if needed. 

•    Developing a system to promote the coordination and integration of the health components (medical, oral health, mental health, environmental health, and health education) with other center activities.  This will be done in cooperation with the HWM, center dentist, and CMHC.

•    Providing advice and assistance to health education instructors on the implementation of the health and wellness program and promoting health and wellness outside the clinic walls (i.e., out on center) to enhance employability of the total student population.

•    Ensuring the maintenance, confidentiality, and safeguarding of all health records.
•    Issuing and maintaining signed and dated Health Care Guidelines for medical care in accordance with PRH requirements.

•    Staying current on Job Corps policies and procedures via frequent communication with the center’s HWM and review of the Job Corps health and wellness website.

B.    Providing direct medical services to students, including:

•    A cursory medical inspection for each student within the first 48 hours after arrival on center, and a definitive medical examination and health history using Job Corps approved history and physical forms of each student, within 14 days of arrival on center.  The medical examination will include the interpretation of all routine laboratory tests.  Although much of this work may be delegated, the Center Physician maintains the ultimate responsibility for the quality of work performed.  

•    Diagnosis and treatment of illness and injury, including the Center Physician’s availability on center for acute illness and injury visits. 

•    Arrangements for preventive immunizations and detection and control of communicable diseases as specified in PRH-6:  Appendix 601 and TAG B:  Immunization and Communicable Disease Control.

•    Provision of all necessary referrals for specialist and institutional care and assisting in reviewing follow up information from such off-center referrals.

•    Providing a system of 24-hour emergency back-up coverage/referral.

The Center Physician agrees to adhere to the policies, procedures, and guidelines established by Job Corps.  The Center Physician will have primary responsibility to implement the program outlined above and may be assisted by the Job Corps National Office and/or health consultants.  The Center Physician, with the concurrence of the Center Director, may delegate by written and dated health care guidelines any of his/her responsibilities set forth in this scope of work to appropriate qualified staff.  The Center Physician may delegate professional responsibilities set forth in this scope of work to another full or part-time physician only with the Center Director’s prior concurrence and a prior review of the secondary physician’s qualifications by the regional director and regional medical consultant. 
It is understood that the medical services provided by the Center Physician are subject to monitoring and review by Job Corps.  The Center Physician may contact the regional medical consultant with any questions/concerns. 

OBLIGATIONS OF THE PROFESSIONAL
In the performance of the above duties and responsibilities, the Center Physician:
1.    Agrees to maintain malpractice insurance to cover the professional services to students, with the limits consistent with the medial service industry, but in no case less than $1 million per occurrence. 

2.    Agrees to make no public statements regarding its activities under this scope of work, or to disclose any information regarding Job Corps students or Job Corps activities without prior written approval of the Center Director or his/her designated representative.  Unauthorized release of student records is a federal crime punishable by fine and/or imprisonment.

3.    Shall be responsible for finding and arranging for a professionally qualified replacement/substitute during temporary periods of absence of more than one calendar week.

4.    Shall be personally and financially liable for the cost of any patient referral outside the Center without prior written approval of the Center Director.

5.    Certifies its intent to comply with all equal employment opportunity practices and affirmative action policies as required by law and agrees not to discriminate against any student, employee and/or contractor because of race, religion, color, gender, age or national origin.

6.    Shall provide current copies of all professional licenses, certifications, professional and auto liability insurance documents required by the Center.

7.    Agrees that all research projects and/or publications relating to Job Corps health activities will first be cleared through the National Office of Job Corps, Washington, D.C.







III. BID REQUIREMENTS

1.    Final Bid Proposal shall be typed and submitted on official Company letterhead and must include the following:
•    Scope of Work ID#
•    References
•    Copies of all Insurance Certificates
•    Copy of all licenses and certifications relevant to this proposal
•    Completed  Vendor Questionnaire (with DUNS# if available) and W9
•    Small Business Certification, if any


Submitted bid will show at minimum breakdown as follows:
•    Price per hour
•    Please include any additional fees

Period of Performance is from 12/1/15-11/30/16.

Bids and all licensures needed to do business may be sent to:

Atterbury Job Corps Center
Attn: Purchasing
3129 E. Edinburgh Street
Edinburgh, Indiana 46124

Or e-mailed to [email protected]

If your quote deviates from specifications in any way, such exceptions must be noted on bid sheet.  If unable to quote, please indicated ‘No Bid’ and return bid package to us. 

Adams and Associates, Inc. reserves the right to reject any bids and select the bid deemed most responsible.  Bidders should be aware of bid requirements for federally funded projects and act accordingly. 

Bidders are placed on notice that this is a competitive bid process and cost is an important factor.  Overall low bid does not constitute bid award. 

Atterbury Job corps Center is a federally funded facility.
 
Payment terms are Net 30 days from date of invoice.  Vendor is required to show number of hours billed and hourly rate on invoice, list of materials used to complete service and provide certified payroll records with invoice.

All questions regarding the Invitation to Bid and/or scope of work must be submitted in writing to: [email protected].  No phone calls will be accepted.
Vendor shall hold all licenses necessary to do business in the state of Indiana and provide copies of all licenses with bid package.


Vendor shall obtain and maintain insurance as follows:


•    Workers Compensation must meet state statutory limit requirements, including those for Employer’s Liability, if applicable
•    Comprehensive General Liability with Atterbury Job Corps Center listed as additional insured. ($1,000,000 per occurrence).
•    Comprehensive Automobile Liability ($1,000,000/combined single limit)
•    Fire legal Liability ($5,000,000 per occurrence)
•    The proposed shall cover any and all expenses not covered by said insurance including all deductibles. 


Bids will be due by Monday, September 28th at 3:00 pm East Coast Time.

 
IV. EVALUATION CRITERIA

Evaluation Criteria    Point Value
Price: Responsible Contractor who can perform effective services at the lowest reasonable price.     60
Quality: Demonstrated experience and knowledge capabilities; Technical Excellence; Management Capabilities; Personnel qualification; Quality of the Tender packages; Technical excellence including where necessary, technical drawings, blue prints.    20
Past Performance:  Past services to center or list of references for verification purposes.    10
Schedule:  Explanation on how services will be carried out and the delivery timeframe.     10
TOTAL POINTS    100

Award will be made to the offeror who provides Best Value to the Center when all Evaluation Criteria are considered. Lowest Price does not guarantee award of Sub Contract.
Adams and Associates retains the right to reject any and all bids.

Bid Protests Not Available