This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. The solicitation number is 12405B21Q0137 and is issued as a request for quotation (RFQ). The NAICS code is 811310, Commercial and Industrial Machinery and Equipment Repair and Maintenance. This solicitation document incorporates those provision and clauses in effect through Federal Acquisition Circular 2021-06. 

The USDA-ARS, SEA, Mississippi State, MS, requires an annual service contract for 1-W/D Scotch Marine Boiler located in Building #16 (PRU Feed Mill) at ARS Mississippi State, MS with a yearly renewal option for 4 additional years.

Minimum Tasks include:
1. Service annually 1- W/D Scotch Marine Boiler Model# 2020D-150S at beginning of service year.
2. Provide all materials, labor, and equipment to install 1-W/D service kit.
3. Open boiler and brush tubes.
4. Replace fiber frax on front end of boiler, handhole and sight glass tube gaskets.
5. Inspect gas valve, blower wheel and diffuser.
6. Inspect all electrical control wires and components.
7. Close boiler, start up, and check all electrical and water safety controls.
8. Set combustion.
9. Conduct quarterly visual and operational inspections of the boiler. 
Any quotes not meeting the minimum specifications will not be considered. 

Quote should include amount for Annual Service for BASE YEAR plus 4 OPTION YEARS.
BASE: SEPTEMBER 6, 2021- SEPTEMBER 5, 2022                      $______________
OPTION YEAR 1: SEPTEMBER 6, 2022- SEPTEMBER 5, 2023    $______________
OPTION YEAR 2: SEPTEMBER 6, 2023- SEPTEMBER 5, 2024    $______________
OPTION YEAR 3: SEPTEMBER 6, 2024- SEPTEMBER 5, 2025    $______________
OPTION YEAR 4: SEPTEMBER 6, 2025- SEPTEMBER 5, 2026    $______________

TOTAL OF BASE YEAR PLUS 4 OPTION YEAR                            $______________

SITE VISIT: A SITE VISIT IS SCHEDULED FOR WED., AUGUST 25, 2021 at 10:30AM CST
Contact: Ryan McCarty, [email protected] Cell: 601-319-3678
WHERE TO MEET: USDA-ARS MS, 606 Spring St., Mississippi State, MS 39762 Front of Poultry Building
Pre-registration to attend the site visit is required no later than August 24, 2021 at 2:00 p.m. CST. Pre-register by email notification to [email protected]. Provide names of personnel to be in attendance, limited to two individuals per firm and indicate which site visit session you plan to attend. Please be prepared to wear a face mask and practice appropriate social distancing at the site visit.

DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award Offerors shall provide 1) a Quote on company letterhead detailing the item description, unit price per item, discounts for trade-ins, total price and valid for at least 60 days after receipt of quote; and 2) FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATION-COMMERCIAL ITEMS; The Representation and Certification section must be completed electronically in the System for Award Management (SAM) website at www.sam.gov. 

COMPLETE SECTION D OF UPDATED FAR CLAUSE 52.204-24. PLEASE SIGN AT THE BOTTOM AND RETURN WITH YOUR QUOTE.

REJECTION OF QUOTATION: Failure to demonstrate compliance will be caused to reject the quote without further discussions. All responsible sources may submit an offer and will be considered.

The following clauses and provisions apply to this acquisition. 52.252-2 Clauses Incorporated by Reference; 52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS applies,; 52.222-3, Convict Labor; 52.233-3, Protest after award; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-19, Child Labor - Cooperation with Authorities and Remedies; 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts; 52.223-15 Energy Efficiency in Energy-Consuming Products; 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer - System for Award Management; applicable to this acquisition; 52.252-1 Solicitation Provisions Incorporated by Reference; 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS; 52.223-1 Biobased Product Certification; 52.223-4 Recovered Materials Certification; 52.212-2 Evaluation-Commercial Items ; 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS; 52.217-8 Option to Extend Services.

DELIVERY: This Project is located at Building 16 USDA-ARS MS, 606 Spring St., Mississippi State, MS 39762.
QUOTED PRICE MUST INCLUDE: any delivery costs as well as any applicable duties, brokerage, or customs fees. 

DELIVERY DUE DATE: The Government requires delivery on or before 30 ARO, however, each offeror shall include their proposed delivery schedule as part of their quotation.

PAYMENT: Any award made under this solicitation is subject to 31 CFR Part 208 which requires all payments made by the government to be made by electronic funds transfer. 

Contractors intending to conduct business with the Federal Government MUST register with the System for Award Management (SAM) database prior to submitting quotation. You may register online at www.sam.gov. Any amendment and documents related to this procurement will be available electronically at the Internet site: http://www.sam.gov. 

FAR 52.212-2, Evaluation-Commercial Item, the significant evaluation factors, in the relative order of importance, are (i) technical capability of the item offered to meet the Government requirement including delivery date; (ii) past performance; and (iii) price (based on F.O.B. Destination), technical and past performance are more important than price. Award will be made based on overall BEST VALUE to the Government.

The government anticipates award of a firm fixed priced contract resulting from this solicitation to the responsible offeror whose offer conforms to the specifications that will be the most advantageous to the government in accordance with FAR 13.106-2. Responses shall include technical specifications, descriptive material, and capabilities of the offeror’s equipment. Offerors shall identity where the offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein. All sources wishing to furnish a quotation must respond by 2:00 p.m. central standard time, August 31, 2021. Quotations are to be addressed to Shalunda Mix, Contract Specialist, at [email protected]. Additional information may be obtained by contacting the Contract Specialist by email.

PLEASE INCLUDE SOLICITATION NUMBER IN ALL EMAIL SUBJECT LINES AND DOCUMENTS.