General Information

Document Type:          Sources Sought Notice

Response Due Date:    1600(hrs) GMT, 26 November 2014

Title:                            Three Month DoDDS Custodial services

NAICS Code:               561720-- Janitorial Services

NOTE: For companies interested in this notice, please ensure responses account for the requested information outlined below.

Contracting Office Address

Department of the Air Force,

United States Air Force Europe,

48 CONS/LGCB - Lakenheath,

RAF Lakenheath Unit 5070

Box 270, RAF Lakenheath,

Brandon, Suffolk IP27 9PN

Description

The US Air Force, 48th Contracting Squadron, RAF Lakenheath, United Kingdom (UK) anticipates to solicit (i.e. tender) in the near future for custodial/janitorial contractor support services in-support of the US Department of Defense Dependent Schools (DoDDS) UK.  The services will be performed at various DoDDS facilities located throughout Southern and Southeastern UK, at locations specified by the attached PWS that include, RAF Lakenheath, RAF Feltwell, RAF Alconbury and RAF Croughton. The associated square footage of facilities, cleaning frequencies, and associated levels of services are outlined by the attached "DRAFT"-copy of the Performance Work Statement (PWS). The contractor shall provide all management, tools, materials, supervision, supplies, equipment, transportation and labor necessary to ensure that custodial services are performed in accordance with the requirements contained in the attached "DRAFT" PWS, in maintaining satisfactory facility conditions that present a sanitary, clean, neat and professional appearance.

The current contract fulfilling the aforementioned custodial/janitorial services was awarded under US Air Force, 48 Contracting Squadron, RAF Lakenheath contract # FA5587-14-C-0001 to Sodexo Ltd with an effective date of 01 October 2013, for a base year plus four (4) option years with a possible six (6) month performance period extension; expiring as soon as 31 March 2015. The resultant award from the anticipated solicitation/tender subject to this sources sought will continue to fulfill DoDDS custodial/janitorial services from 01 April 2015 through 30 June 2015; constituting a three (3)-month period of performance with a possible six (6) month extension.

The anticipated forthcoming solicitation will require companies who wish to tender to propose prices as "Firm-fixed-Priced"; whereby such proposed pricing will not be subject to adjustment, revision, and/or negotiation during the US Government's evaluation process leading to a subsequent contract award decision. While the US Government recognizes the relevance of UK Transfer of Undertakings, Protection of Employees (TUPE) regulations and the availability of related information to companies wishing to propose, the responsibility to provide TUPE-information rests solely with the transferor (i.e. incumbent contractor). Accordingly, during the solicitation phase, proposal evaluation, and award of the resultant contract, the US Government will not have access to, knowledge of, nor becomes involved with, TUPE-information related to the incumbent contractor. This also includes the US Government's exemption from becoming responsible for any associated TUPE-liabilities, to include indemnification, that may transpire between the incumbent contractor and any other company that potentially results from a follow-on contract.

NOTE: Although a "DRAFT" Performance Work Statement is provided, this notice does not constitute a solicitation. This notice is for planning purposes only.

Requested Information

The following is requested from interested companies;

•1.      If/When the aforementioned service is formally solicited by the US Government, would your company be interested in providing a proposal? If so, please provide the contact details of your company.

•2.      Based upon the attached "DRAFT" PWS attached, are there any aspects that are unclear and/or do not allow a clear understanding of the US Government's requirements? 

•3.      Based upon the attached "DRAFT" PWS attached, are there commercial industry practices that appear to differ greatly than what is being requested by the US Government under the anticipated, forthcoming solicitation/tender?

Please submit a written response via scan/email-attach on company letter head to points of contract listed below.

Deadline for Responses

The deadline for response to this notice is close of business, 1600 GMT, 26 November 2014.

Point of Contact

Submit written responses via scan/email-attach or any questions with relation to the aforementioned notice on company letter head to both TSgt Eric Schaffstein, contract specialist at [email protected] and SrA Megan Scioneaux, contract specialist at [email protected].

TSgt Eric Schaffstein, Contract Specialist, Phone 00 44 (0) 1638 522217

SrA Megan Scioneaux, Contract Specialist, Phone 00 44 (0) 1638 522215

Place of Performance

Address:  Various RAF installations throughout Southern and Southeastern UK that entail RAF Lakenheath, RAF Feltwell, RAF Alconbury and RAF Croughton.

Country:  UNITED KINGDOM