VA Notice of Proposed Contract Action - FEDBIZOPPS SPECIAL NOTICE
VA247-13-I-1217 - Bond IHC System
DESCRIPTION
Department of Veterans Affairs, VISN 07, CNVA Medical Center, Pathology and Laboratory Medicine, in Augusta, GA plans to make award to Leica Microsystems, Inc. located at 1700 Leider Lane, Buffalo Grove, IL 60089 for a cost per test yearly contract for Bond III processing and fully automated Immunohistochemistries (IHC)and In-situ Hybridarzation(ISH) with continuous parallel processing. Leica Microsystems, Inc. has been identified as the only responsible source and no other supplies or services will satisfy agency requirements per FAR 6.302-1. Leica Microsystems, Inc., is a large business on open market. This contract needs to be in place by December 19, 2013.
Anticipated purchase
Provide fully automated Immunohistochemistries (IHC)and In-situ Hybridarzation(ISH) with continuous parallel processing. The Bond III fully automated IHC and ISH stainer has a few unique abilities that meet our facilities needs in patient care. The Bond III employs a highly specialized three robotic bulk dispensers and three individual staining trays for up to 50% faster turnaround time that would prevent delays in tests completion currently suffered and allows for continuous parallel processing. The space provided for 36 reagents on four trays provides flexibility to perform IHC and ISH with multiple detection systems at the same time. An additional separate ISH detection system is not needed in order to perform ISH staining enabling our facility to provide these test "in house" when we have not before, due to lack of substantial volumes needed to justify the cost of the kit. Reagent kits come from the company pre-loaded decreasing technical time and technical error. The Bond III is designed to optimize Lean workflows while reducing waste by automatically separating hazardous waste from buffer waste. Bulk solutions are utilized using less reagent and can be filled during a run increasing continuous flow. The flexible modularity enables seamless addition as the lab grows. Leica patented cover tile ensures gentle tissue care and low volume uniform reagent coverage preserving tissues and minimizing repeats(especially due to "washing" of tissue- a current problem!). The Leica Bond has a smaller "footprint" as compared to many of its competitors saving valuable floor space. No other IHC instrument offers all of the above qualities. In addition, this company can offer at no extra cost replacement cryostat and embedding center. The need to replace these instruments is great due to our instruments are outdated and are no longer supported by the manufacturer. The cryostat is used to perform STAT procedures in the operating area and the embedding center allows us to prepare tissues for sectioning.
CCOST PER TEST YEARLY CONTRACT:
BOND III 1 ONE COST PER TEST YEARLY CONTRACT
AGREEMENT FOR DECEMBER 19, 2013 THROUGH DECEMBER 19, 2014, FOR THE FOLLOWING:
BOND - III PROCESSING MODULE (1) NO.: 21.2201
BOND SYSTEM CONTROL KIT (1) NO.: 21.1950
SILVER SERVICE CONTRACT - BOND III (4) NO.: 9CON-SLVR-BONDIII
COMPLETION OF THE AGREEMENT, OWNERSHIP OF THE EQUIPMENT TRANSFERS TO
CUSTOMER. REAGENTS AND CONSUMABLES: SEE ATTACHED LIST.
DISPENSE VOLUME:
150ul PER TEST; FOR USE IN USA; SLIDES PER YEAR = 4,500.
WAIVER BASED ON CONSUMABLE ACQUISITION AGREEMENT.
USE OF EQUIPMENT DURING THE TERM OF AGREEMENT.
Material Number Material Description
DS9390 Bond Polymer Refine Red Detection
DS9800 Bond Polymer Refine Detection
AR0222 15 mL Bond Anti-Fluorescein Ab
AR0584 7.5mL Anti-Biotin Antibody
AR0633 3.75mL Stringency Wash Solution
AR0833 3.75 ml Bond Anti-Fluorescein Ab
AR9013 100ml Bond RNA Hybridiz Soln
AR9222 Bond Dewax Solution
AR9352 BondTM Primary Antibody Diluent 0.5L
AR9432 Bond DAB Enhancer 30ml
AR9551 Bond Enzyme Pretreatment Kit
AR9590 BondTM Wash Solution 10X - 1L
AR9640 Bond TM Epitope Retrieval 2-1L
AR9961 Bond TM Epitope Retrieval 1-1L
CS9100 Bond Aspirating Probe Cleaning
S21.2001 Bond TM Universal Covertiles - 100 Pack
S21.0304 Bondâ⢠Slide Tray.
S21.0605 Bondâ⢠Aspirating Probe
S21.1003 Bondâ⢠Reagent Tray
S21.1913 Bondâ⢠Slide Labeler - Cleaning
S21.1926 Bondâ⢠Syringe
S21.1971 Bondâ⢠Mixing Stations
S21.1987 Reagent Tray Storage
S21.2113.A Leica Microsystems Plus Slides
S21.2129.B Bondââ¢Covertile Cleaning Rack
S21.4564 Bond Slide Label &Print Ribbon
OP309700 Bond Open Containers 30ml
OP79193 Bond Open Containers 7ml
OPT9049 Bond Titration Kit
OPT9719 Bond Titration Inserts 50x
PA0004 7ml CEA Bond RTU Primary
PA0006 7ml PAP Bond RTU Primary
PA0014 7ml HCG Bond RTU Primary
PA0019 7ml Mast Cell Tryp BondRTUPrim
PA0025 7ml Thyroglobulin BondRTU Prim
PA0026 7ml GFAP Bond RTU Primary
PA0027 7ml HMB45 Bond RTU Primary
PA0032 7ml Desmin Bond RTU Primary
PA0033 7ml Vimentin Bond RTU Primary
PA0035 7ml EMA Bond RTU Primary
PA0039 7ml CD15 Bond RTU Primary
PA0042 7ml CD45 Bond RTU Primary
PA0048 7ml MSH2 Bond RTU Primary
PA0057 7ml p53 Bond RTU Primary
PA0067 7ml CK8/18 Bond RTU Primary
PA0083 7ml Beta-Catenin Bond RTU Primary
PA0088 7ml CD138 Bond RTU Primary
PA0093 7ml TRAP Bond RTU Primary
PA0106 7ml Villin Bond RTU Primary
PA0110 7ml Inhibin alpha Bond RTUPrim
PA0114 7ml Cytokeratin 17 Bond RTU Primary
PA0117 7ml Bcl-2 Bond RTU Primary
PA0118 7ml Ki67 Bond RTU Primary
PA0129 7ml MUM1 Bond RTU Primary
PA0134 7ml CK HMW Bond RTU Primary
PA0146 7ml CD45RO Bond RTU Primary
PA0151 7ml ER Bond RTU Primary
PA0153 7ml CD30 (1G12) Bond RTU Primary
PA0161 7ml PLAP Bond RTU Primary
PA0168 7ml CD5 Bond RTU Primary
PA0169 7ml CD23 Bond RTU Primary
PA0171 7ml CD21 Bond RTU Primary
PA0183 7ml CD8 Bond RTU Primary
PA0191 7ml CD56 Bond RTU Primary
PA0192 7ml CD79a Bond RTU Primary
PA0204 7ml Bcl-6 Bond RTU Primary
PA0212 7ml CD34 Bond RTU Primary
PA0219 7ml DOG-1 Bond RTU Primary
PA0226 7ml Myf-4 Bond RTU Primary
PA0230 7ml Ki67 (K2) Bond RTU Primary
PA0233 7ml Melan A Bond RTU Primary
PA0235 7ml CD1a Bond RTU Primary
PA0238 7ml Galectin-3 Bond RTU Primary
PA0249 7ml CD22 Bond RTU Primary
PA0250 7ml CD31 Bond RTU Primary
PA0258 7ml MuscSpecAct Bond RTU Prim
PA0266 7ml CD7 Bond RTU Primary
PA0270 7ml CD10 Bond RTU Primary
PA0271 7ml CD2 Bond RTU Primary
PA0273 7ml CD68 Bond RTU Primary
PA0286 7ml PGP 9.5 Bond RTU Primary
PA0291 7ml Granzyme B Bond RTU Prim
PA0299 7ml Synaptoph Bond RTU Primary
PA0305 7ml CD25 Bond RTU Primary
PA0306 7ml ALK Bond RTU Primary
PA0308 7ml CD61 Bond RTU Primary
PA0312 7ml PR Bond RTU Primary
PA0322 7ml Tyrosinase Bond RTUPrimary
PA0339 7ml TdT Bond RTU Primary
PA0346 7ml Calretinin Bond RTU Primary
PA0350 7ml GCDFP15 Bond RTU Primary
PA0364 7ml TTF-1 Bond RTU Primary
PA0368 7ml CD4 Bond RTU Primary
PA0371 7ml NF200 BondRTU Primary
PA0373 7ml Mesothelin Bond RTU Primary
PA0387 7ml E-Cadherin BondRTU Primary
PA0391 7ml Muramidase Bond RTU Primar
PA0400 7ml VWF Bond RTU Primary
PA0406 7ml Calcitonin Bond RTU Prim
PA0416 7ml Calponin B Bond RTU Primar
PA0420 7ml Fascin Bond RTU Primary
PA0424 7ml CA19-9 Bond RTU Primary
PA0430 7ml Chromogranin A Bond RTU Primary
PA0431 7ml PSA Bond RTU Primary
PA0435 7ml NSE Bond RTU Primary
PA0443 7ml CD57 Bond RTU Prim
PA0449 7ml Factor XIIIa Bond RTU Prim
PA0468 7ml CK5 Bond RTU Primary
PA0478 7ml p63 Bond RTU Primary
PA0491 7ml Myeloperoxidase BondRTU Pr
PA0493 7ml Myosin HC Bond RTU Primary
PA0509 7ml CD99 Bond RTU Primary
PA0532 7ml Oct-2 Bond RTU Primary
PA0535 7ml CDX2 Bond RTU Primary
PA0539 7ml CA125 Bond RTU Primary
PA0552 7ml Pax-5 Bond RTU Primary
PA0553 7ml CD3 Bond RTU Primary
PA0554 7ml CD11c Bond RTU Primary
PA0555 7ml CD33 Bond RTU Primary
PA0558 7ml BOB-1 Bond RTU Primary
PA0562 7ml Wilms Tumor Bond RTU Prim
PA0567 7ml Cytokeratin 8 BondRTU Prim
PA0570 7ml Lambda Light Chain Bond RTU Primary
PA0594 7ml Glucagon Bond RTU Primary
PA0597 7ml MSH6 Bond RTU Primary
PA0606 7ml Kappa Light Chain Bond RTU Primary
PA0610 7ml MLH1 Bond RTU Primary
PA0620 7ml Insulin Bond RTU Primary
PA0655 7ml Lutein Horm Bond RTU Prim
PA0681 7ml Gastrin Bond RTU Primary
PA0693 7ml HFSH Bond RTU Primary
PA0704 7ml HGH Bond RTU Primary
PA0727 7ml Myoglobin Bond RTU Primary
PA0736 7ml Serotonin Bond RTU Primary
PA0752 7ml Macrophage Bond RTU Primar
PA0776 7ml TSH Bond RTU Primary
PA0777 7ml Bond RTU Neg (Rabbit)
PA0790 7ml CD30 (JCM182) Bond RTU Primary
PA0799 7ml Cytokeratin19 BondRTU Prim
PA0843 7ml CD19 Bond RTU Primary
PA0900 7ml S-100 Bond RTU Primary
PA0906 7ml CD20 Bond RTU Primary
PA0909 7ml AE1/AE3 Bond RTU Primary
PA0918 7ml CK20 Bond RTU Primary
PA0934 7ml Oct-3/4 Bond RTU Primary
PA0938 7ml CD43 Bond RTU Primary
PA0942 7ml CK7 Bond RTU Primary
PA0943 7ml SMA Bond RTU Primary
PA0963 7ml AFP Bond RTU Primary
PA0996 7ml Bond RTU Neg (Mouse)
PA0998 7ml ZAP-70 Bond RTU Primary
ISH5687-A 7mL NCL RTU EBER Probe-ASR
ISH5719-A 7mL NCL RTU CMV Probe-ASR
ISH5748-A 7mL NCL RTU Kappa Probe-ASR
ISH5770-A 7mL NCL RTU Lambda Probe ASR
ISH5894-A 7mL NCL RTU RNAPosContProbeAS
ISH5950-A 7mL NCL RTU RNANegContProbe
CK5/6/8/18-R-7 7ml RTU-CK5/6/8/18
CYCLIND1-GM-R-7-CE 7ml RTU-CYCLIN D1-GM
END-R-7-CE 7ml RTU-END
IHC5994-A IHC5994 - 7ml HPP-Origin ASR
KAP/LAM 2 x 0.5ml NCL-KAP/LAM(Duo Pack
LL002-R-7-CE 7ml RTU-LL002
NK1-R-7-CE 7ml RTU-NK1
PGP9.5-R-7-CE 7ml RTU-PGP9.5
PGR-312-R-7-F 7ml RTU-PGR-312 Class II
TDT-339-O ORG-8865 - 7ml TdT-339-O
TDT-339-R-7-CE 7ml RTU-TdT-339
Statement of Work/Performance/Specification for Immunohistochemistry Staining Instrument
The Charlie Norwood VA Medical Center needs a new fully automated immunohistochemistry (IHC) and In situ hybridarzation (ISH) staining system. The system must provide continuous processing and flexibility to perform both IHC and ISH without the need of a complete addition detection kit for each. This capability would enable our lower volumes to fiscally afford additional tests as we grow. The system must have shorter processing times to allow for better turnaround times. The system should be shipped with detection reagents preloaded to increase efficiency and reduce operator error as well as have space for up to thirty six reagents. Bulk solutions must have continuous access to increase productivity and contribute to a better LEAN workflow. The system must have reduced waste and be separated by the system the hazardous waste from the inert. User maintenance and handling should be kept to a minimum and gentle tissue care to prevent loss of patient sample employed. Detection and staining must be consistent and accurate, while providing technical help available by phone and on-site for any issues that may arise.
Cost per test should include supporting bulk solutions, bar code printer, labels, print ribbon, detection reagents and all other supporting items needed to use the stainer. All reagents should meet or exceed CLSI (Clinical and Laboratory Standards Institute) Standards and CAP (College of American Pathologists) regulatory Requirements. Vendor is to provide such QA certificates as needed and upon request. Vendor is to maintain integrity of the reagents during transport to CNVA Medical Center (during summer, winter, spring and fall seasons). The contract will have detailed information about the different reagents and supplies needed and the requirements for required temperature ranges. As the medical center mission changes, quantities may also change (increase). Shipping cost must be included in the price (i.e. FOB=destination).
Vendor is expected to deliver all items on the contract within 2 days of request. For any items not available due to back order or shortage, the vendor shall provide a comparable product within five days of scheduled delivery date at no additional cost to the CNVA Medical Center. Shortage/backorder items must be limited to one item per month. Vendor shall provide all reagents with an extended expiration date. Vendor is expected to maintain enough stock on hand to avoid shortages. Failure to provide reagents as specified in the contract shall result in termination of this contract. Sales representative/Account manager is expected to visit or contact customer/laboratory periodically (monthly) to assess the service rendered and to prevent any issues with integrity and delivery of supplies. Immunohistochemistry staining is critical to patient care and there must not be an interruption in care.
To ensure the confidentiality of the information being disposed, or transferred, Department of Veterans Affairs (VA) requires the proper sanitization of electronic storage media ( hard disk drive, floppy diskettes, compact disc(CD), DVD, etc.) which contains stored or processed sensitive and non sensitive VA information. At the end of the contract period, or prior to removal of System from VA property, contractor/vendor agrees for VA to remove and/or sanitize any electronic storage media which contains VA sensitive information at no additional cost to government.
Any additional costs (such as usage fees, software update fees, and any other cost not included with the equipment/supply cost) must be specified in proposal.
Vendor and their representatives shall be subject to the same federal laws, regulations, standards and VA policies as VA personnel, regarding information and information security. Vendor/Contractor must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following web site: http://www.iprm.oit.va.gov
Test volumes are subject to change and yearly volumes may change. Volume discount pricing would be expected. Any additional costs such as software updates, usage fees, items needed to use the stainer and any other cost not included with equipment must be included in the proposal. Vendor must provide timely repair or replacement service for any defective parts. Vendor is to provide required all needed assistance and training with installation.
PERFORMANCE STANDARDS
Required service Performance standards Monitoring method Incentive/Discentive for meeting standard
Installation/training Undergraduate
Within time developed by the COTR and vendor Visual inspection/observation training documentation More returns at the expense of the vendor until satisfaction is achieved
Integrity of reagents Within time developed by the COTR and vendor Visual New reagents sent to replace any damaged at the expense of the vendor
Availability/timely delivery Within time developed by the COTR and vendor Visual and invoicing Termination of contract for more than three issues in one month
Periodic monitoring of satisfaction by the vendor Within time developed by the COTR and vendor Visit or phone monthly More frequent visits at the expense of the vendor if not satisfied
Responsible sources please submit a capability statement, bid or proposal by Monday, August 12, 2013, if your company meets the above specifications to:
Tanjia Harris
Contract Specialist
Department of Veterans Affairs
Network Contracting Office, VISN 7
Augusta Site Team
501 Greene Street, Suite 2
Augusta, GA 30901
706-823-1122 (office)
[email protected]
Bid Protests Not Available