Department of Veterans Affairs Network Contracting Office 16 - HOUSTON In Support of the Michael E. DeBakey VA Medical Center (MEDVAMC) REQUEST FOR INFORMATION 36C25619Q1021 BACKGROUND: MEDVAMC has a requirement for the following brand name supplies or equal: The Office of Resolution Management (ORM) has a requirement for a Wall-Mountable telepresence system designed for small to medium-size meeting rooms. 1 Each Cisco WebEx Room 55 Kit with wall mount option or equal and must include camera, remote control, microphone, cables, power supply shelf for camera, and all wall-mounting hardware and equipment. Minimum requirements for telepresence system: Bandwidth   Up to 6 Mbps point-to-point Minimum bandwidth for resolution/frame rate H.264:   720p30 from 768 kbps   720p60 from 1152 kbps   1080p30 from 1472 kbps   1080p60 from 2560 kbps Firewall traversal   H.460.18, H.460.19 firewall traversal Video standards   H.264   H.265 Video inputs   Two HDMI input supports formats up to maximum 4K (3840 x 2160) at 30 fps, including HD1080p60; HDMI 2 supports HDCP content for local viewing   Consumer Electronics Control (CEC) 2.0 Video outputs   One HDMI output supports formats up to 3840 x 2160 at 60 fps (4Kp60)   Live video resolutions (encode and decode) up to 1920 x 1080 at 30, 60 fps (HD1080p)   Consumer Electronics Control (CEC) 2.0 Audio standards   G.711, G.722, G.722.1, G.729, AAC-LD, and Opus Audio features   High-quality 20-kHz audio   Prepared for inductive loop (line out)   Automatic Gain Control (AGC)   Automatic noise reduction   Active lip synchronization Audio inputs   Two microphones, 4-pin minijack   Two audio in from HDMI   Internal microphone Audio outputs (external)   1 line out minijack (stereo) Speakers (integrated)   High-quality speaker system with left, center, and right channels, plus woofer   Frequency response 70 Hz to 20 kHz   Amplifier power: 80W   Max output level SPL 98 dB Speaker tracking   6-element microphone array for accurate speaker tracking Display   55 in. (1.4m) LCD monitor, LED backlight   Resolution: 3840 x 2160 (16:9)   Contrast ratio: typical 1100   Viewing angle: +/- 178 degrees   Response time: typical 8 ms   Brightness: typical 500 cd/m2 Dual stream   H.239 (H.323) dual stream   Binary Floor Control Protocol (BFCP) (SIP) dual stream   Supports resolutions up to 3840 x 2160 at 5 fps Wireless sharing Yes Multipoint support   4-way embedded SIP/H.323 conferencing capability with MultiSite option Protocols   H.323   SIP Embedded encryption   H.323 and SIP point-to-point   Standards-based: H.235 v3 and Advanced Encryption Standard (AES)   Automatic key generation and exchange IP network features   DNS lookup for service configuration   Differentiated services (Quality of Service [QoS])   IP-adaptive bandwidth management (including flow control)   Automatic gatekeeper discovery   Dynamic playout and lip-sync buffering   H.245 Dual-Tone Multifrequency (DTMF) tones in H.323   RFC 4733 DTMF tones in SIP   Date and time support using Network Time Protocol (NTP)   Packet loss-based downspeeding   Uniform Resource Identifier (URI) dialing   Dynamic Host Configuration Protocol (DHCP)   802.1X network authentication   802.1Q virtual LAN   802.1p (QoS and Class of Service [CoS])   ClearPath Call control   Communications Management software   Third-party H.323 Gatekeepers and standards-based SIP proxies IPv6 network support   Single call stack support for both H.323 and SIP   Dual-stack IPv4 and IPv6 for DHCP, SSH, HTTP, HTTPS, DNS, DiffServ   Support for both static and automatic IP configuration (stateless address auto-configuration) Security features   Management using HTTPS and SSH   IP administration password   Menu administration password   Disable IP services   Network settings protection Certificate management   Certificate Authority Proxy Function (CAPF) support for additional security   Manufacturer-Installed Certificates (MIC)   Locally Significant Certificates (LSC)   X.509 Digital Certificates (DER encoded binary); both DER and Base-64 formats are acceptable for the client and server certificates; certificates with a key size of 1024, 2048, and 4096 are supported Other interfaces   USB 2.0 port type A, USB 2.0 port type B,mUSB, factory reset pinhole Operating temperature and humidity   0°C to 40°C (32°F to 104°F) ambient temperature   10% to 90% Relative Humidity (RH) Camera overview   5K UltraHD camera   Supports up to 60 fps (max 30 fps with speaker tracking and best overview enabled)   15.1 MP image sensor (5184 x 2916 pixels)   1/1.7 CMOS   3x zoom   f/2.0 aperture   83° horizontal field of view/51.5° vertical field of view   Auto-framing (audio + face detect)   Autofocus, brightness, and white balance   Focus distance 1m to infinity REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond in accordance with the following: Please respond to this RFI if you can provide the exact brand name products listed in the table in the background section above. In the response please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept grey market items. Please respond to this RFI if you can provide supplies that may be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept grey market items. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of potentially equivalent items, please respond to this RFI. Vendors are requested to submit estimated market research pricing with their responses. The estimated pricing will be considered when determining the procurement strategy for the future solicitation. (e.g. if CO determines that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). Please note that if no responses to this notice are received, from either authorized distributors of the cited brand name nor from manufacturers marketing a potentially equivalent brand, then this action will be sole sourced to the manufacturer cited in the Background section above. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to [email protected]. Please respond to this RFI no later than June 20, 2019. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI.

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