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REQUEST FOR PROPOSALS (“RFP”) FOR SOLID WASTE DISPOSAL SERVICES DESOTO COUNTY, MISSISSIPPI PROPOSAL FILE NO. 23-344-02 JANUARY 17, 2023-2- ADVERTISEMENT REQUEST FOR PROPOSALS (“RFP”) FOR SOLID WASTE DISPOSAL SERVICES PROPOSAL FILE NO. 23-344-02 JANUARY 17, 2023 DESOTO COUNTY, MISSISSIPPI I. ADVERTISEMENT. The Board of Supervisors (the “Board”) of DeSoto County, Mississippi is soliciting sealed written proposals on behalf of DeSoto County, Mississippi (the “County”) pursuant to MISS. CODE ANN. § 31-7-13(m)(xxii) and (r) (Supp. 2022) (the “Act”) to provide services at a disposal facility (i.e. MSW transfer station or MSW Landfill) to provide for the disposal of Solid Waste from DeSoto County as described in the General Provisions and Specifications herein (the “Specifications”). Sealed proposals will be received by the Board until 12:00 Noon local time on Friday, February 24, 2023 in the DeSoto County Office of Procurement, for the Services as specified in the Request For Proposals. All information submitted in response to this RFP will be considered public information after the award of a contract or the termination of the RFP process. A non-mandatory pre-proposal conference will be held in the Board Room of the DeSoto County Administration Building 365 Losher Street, Hernando, Mississippi for interested parties at 9:00 A.M. local time on Friday, February 3, 2023. The deadline for asking interpretations, clarifications or questions shall be at 9:00 A.M. local time on Friday, February 3, 2023. Only questions which change the scope of the proposal documents will be considered for addendum. Specifications are on file in the Office of Procurement, DeSoto County Administration Building, 365 Losher Street, Suite 340, Hernando, Mississippi, during normal business hours. Information concerning this proposal can also be found on the Procurement Page @desotocountyms.gov or from EMAIL: [email protected]. All proposals must comply with the specifications provided. DeSoto County reserves the right to amend the specifications, as necessary, and agrees to notify all having requested proposal packets from the DeSoto County Office of Procurement (Telephone 662-469-8024) or the County’s RFP Agent (Environmental Business Services, LLC., from [email protected].). Except as otherwise provided for in the Contract Documents, the term of the Contract for Acceptable Waste Disposal shall be for ten (10) years beginning on October 1, 2025 and shall end on September 30, 2035 (the “Initial Term”); however, the Term shall automatically be extended and continue for up to two (2) renewal terms of ten (10) years each (each additional ten (10) year span a “Renewal Term”) unless such Services are cancelled by the County with ninety (90) days prior written notice of the end of the Initial or any Renewal Term.-3- Proposals shall be typewritten or printed in ink and only on the Proposal Forms provided. Proposals must be submitted in a sealed envelope, box or container. All corrections and erasures shall be initialed by the person signing the proposal. Each person submitting a proposal pursuant to this RFP shall be referred to as a “Proposer” or “Respondent”. All Proposers shall be required to supply the information required by the “Statement of Qualifications Form”. A proposal may not be modified, supplemented, altered, withdrawn or canceled by the Proposer for a period of one hundred eighty (180) days following the date and time designated for receipt of proposals. The County reserves the right to reject any and all proposals, and to waive informalities in proposals which the Board determines do not affect the competitive nature of the process, and to select the proposal or proposals that, in the opinion of the County shall be the most qualified proposal, on the basis of: Responsiveness to the RFP (i.e. completion of the RFP documents); Disposal Price of Services including Fee Adjustments; Costs of using the Disposal Facility: including travel costs from residential collection routes to the Disposal Facility; Accessibility to the Disposal Facility including Turnaround Tipping Time, traffic/transportation issues to and from the Disposal Facility; Estimated remaining life/capacity of the Disposal Facility to fulfill the Contract Initial and Renewal Term(s); Experience of Proposer including personnel qualifications and experience, past performance with DeSoto County and quality of service with DeSoto County; Financial capabilities and Experience as outlined in the Statement of Qualifications of Proposer. After selection of the most qualified proposal or proposals, the County may negotiate with one or more of the persons or firms submitting proposals and enter contract with one firm. Such contract may not necessarily be limited to the terms of the proposals submitted. If the County deems none of the proposals to be qualified or otherwise acceptable, the request for proposal process may be reinitiated, modified or terminated. All information submitted in response to this RFP will be considered public information after the award of a contract or the termination of the RFP process. No telephonic, electronic, telegraphic or facsimile proposals will be accepted. Proposals received after the date and time listed for receipt will be returned unopened to the Proposer. Proposals must be clearly identified as such on the front of the sealed envelope or box in which the proposal is submitted, and the words “PROPOSAL FILE NO. 23-344-02 - Proposals for Solid Waste Disposal Services, RFP Deadline: 12:00 Noon Local Time on Friday, February 24, 2023” should be clearly written on the front of the envelope or box along with Proposer’s name and address. Responsibility for timely submittal lies solely with the Proposer. Proposals submitted after 12:00 Noon Local Time on Friday, February 24, 2023 shall not be opened or considered. Before submitting any proposal, the Proposer should (a) verify the number of participating Cities, volumes (tonnage) of Acceptable Wastes to be disposed of (b) arrive at a clear understanding of the conditions under which the Services are to be provided, and (c) -4- complete any other investigations and inquiries as deemed necessary by the Proposer prior to submitting a proposal. All Proposers are required to submit a Proposal Security made payable to the County in the amount of $100,000.00 with the Proposal. Such Proposal Security may be in the form of a certified or cashier’s check drawn on a national or Mississippi bank with a branch office located in DeSoto County or in the form of a bid bond by a corporate surety licensed to do business in Mississippi and acceptable to the County. Such Proposal Security shall remain valid for a minimum of one hundred eighty (180) days from the RFP Deadline. Such Proposal Security shall be forfeited if the Proposer fails to comply with any of the Proposal Security requirements as follows: 1. Required to enter into a contract awarded to it by the County under this RFP. 2. Required to deliver a performance bond as required by the RFP. 3. Required to refrain from any discussions, meetings or other communications, written or oral (except for official contract negotiations and publicly called County Board Meetings), with any County official during the time period after the RFP Deadline date until the contract award date. 4. The requirement that the submitted Proposal was independently arrived at, without collusion, under penalty of perjury. 5. The requirement that no amount shall be paid directly or indirectly to an employee or official of the County as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this RFP. A Certificate of Insurance evidencing the coverages set forth in the General Provisions and Specifications must also accompany each Proposal. Each respondent should submit one original and three (3) copies of its proposal along with a digital copy of the original proposal documents saved on a USB drive. The drive must be clearly labeled with the proposer’s name. The original must be clearly marked and must contain the original signatures on all Proposal Forms. All Proposal Forms must be submitted in a sealed envelope or box, addressed in conformance with the requirements previously described herein and submitted to: DeSoto County Board of Supervisors Attn: Office of Procurement 365 Losher Street, Suite 340 Hernando, MS 38632-5- WITNESS MY SIGNATURE THIS, the _______ day of _____________________ 2023. SEAL Misty Heffner, Chancery Clerk DeSoto County Board of Supervisors SUBMITTED DESOTO TIMES FOR PUBLICATION ON: [Thursday, January 26, 2023] [Thursday, February 2, 2023] PROOF OF PUBLICATION TO: County Administrator’s Office DeSoto County Administration Building 365 Losher Street, Suite 300 Hernando, MS 38632 Phone: 662-469-8180

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