This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number assigned to this action is W912LR-18-T-0021. This acquisition is utilizing procedures in FAR Subpart 13, Simplified Procedures, and is issued as a Request for Quote (RFQ) from the 191st CS HHD Forward. The applicable North American Industry Classification System (NAICS) code is 721110, with a size standard of $32.5 M. The solicitation document and incorporated clauses and provisions are those in effect through Federal Acquisition Circular 2005-96 effective 6 November 2017 and the Defense Federal Acquisition Regulations (DFARS) Change Notice 20180131.
The Puerto Rico Army National Guard's requirement is for full service: lodging, food service, and conference space located in the San Juan area to host a Yellow Ribbon event in accordance with the attached Performance Work Statement (PWS). This solicitation is issued in order to acquire full-service hotel support for the Yellow Ribbon event Scheduled for April 7-8, 2018. Required services include: (1) Hotel rooms; (2) Food Services; (3) Conference space/meeting rooms/child care rooms; and (4) Audio-visual support. The selected vendor shall provide all materials, labor, transportation and technical expertise necessary to complete this requirement.
This is not a solicitation for Event Planning Services. For a quote submitted by an offeror that is not a hotel, the offeror must describe in its proposal the technical approach for the offerors services as a prime contractor and must also include a copy of all insurance(s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes. (Again, this is not a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party shall be deemed technically unacceptable).
The Government intends to place a Single, Firm-Fixed Price order without discussions. Therefore, offerors should submit their best offer up front. Do not assume you will be able to revise your offer.

SUBMISSION GUIDELINES:
Submitted quotes need to be submitted using provided SF-1449 and shall include the following: (1) the name, address and telephone number of the offeror; (2) the price and discount terms (quote FOB Destination); (3) details of services to be provided for each requirement identified with pricing./Block (s) 15 and 30 (all letters) (4) Alongside Hotel proposal should be submitted as well under company letterhead, with Cage Code, company name, Address and POC included with the same information reflected on the solicitation (SF-1449)
Submit all offers in response to this synopsis/solicitation to the Point of Contact SSG Angel F. Solis; either electronically at: [email protected]. Questions or inquiries received by telephone will not be addressed. Please submit all questions in writing by email NLT 2:00pm Eastern Time (Local) on 27 March 2018, and answers will be provided via a formal amendment to the solicitation accessible through FBO. Offers received after 10:00am Eastern on the required date of submission 2 April 2018 may not be considered unless determined to be in the best interest of the government.

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(End of provision)

252.213-7000 NOTICE TO PROSPECTIVE SUPPLIERS ON USE OF PAST PEFORMANCE INFORMATION RETRIEVAL SYSTEM-STATISTICAL REPORTING IN PAST PERFORMANCE EVALUATIONS (JUN 2015)

(a) The Past Performance Information Retrieval System-Statistical Reporting (PPIRS-SR) application (http://www.ppirs.gov/) will be used in the evaluation of suppliers' past performance in accordance with DFARS 213.106-2(b)(i).

(b) PPIRS-SR collects quality and delivery data on previously awarded contracts and orders from existing Department of Defense reporting systems to classify each supplier's performance history by Federal supply class (FSC) and product or service code (PSC). The PPIRS-SR application provides the contracting officer quantifiable past performance information regarding a supplier's quality and delivery performance for the FSC and PSC of the supplies being purchased.

(c) The quality and delivery classifications identified for a supplier in PPIRS-SR will be used by the contracting officer to evaluate a supplier's past performance in conjunction with the supplier's references (if requested) and other provisions of this solicitation under the past performance evaluation factor. The Government reserves the right to award to the supplier whose quotation or offer represents the best value to the Government.

(d) PPIRS-SR classifications are generated monthly for each contractor and can be reviewed by following the access instructions in the PPIRS-SR User's Manual found at https://www.ppirs.gov/pdf/PPIRS-SR_UserMan.pdf. Contractors are granted access to PPIRS-SR for their own classifications only. Suppliers are encouraged to review their own classifications, the PPIRS-SR reporting procedures and classification methodology detailed in the PPIRS-SR User's Manual, and

PPIRS-SR Evaluation Criteria available from the references at:

https://www.ppirs.gov/pdf/PPIRS-SR_DataEvaluationCriteria.pdf. The method to challenge a rating generated by PPIRS-SR is provided in the User's Manual.

(End of provision)

To see clauses applicable for this order, please review this solicitation clauses portion.

 

 

 

 

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