STATEMENT OF WORK (SOW)

Eastern Oklahoma VA Health Care System

Uninterruptible Power Supplies

At the new Tulsa VA Medical Center

GENERAL

PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply IT Uninterruptible Power Supplies and Power Distribution Units to support Server Racks in the Entrance Rooms (2), Data Center, and Telecommunication Rooms (12) to establish the communication infrastructure at the Tulsa VA Medical Center.  The contractor will be required to supply uninterruptible power supplies and power distribution units in accordance with this statement of work and the Department of Veterans Affairs Office of Information and Technology, Infrastructure Standard for Telecommunications Spaces (ISTS), Version 4.0 in a cost-effective, efficient, and safe manner, while in accordance with the VA Mission.

BACKGROUND: A facility in Tulsa, Oklahoma, is being renovated to be used as the new Tulsa VA Medical Center (VAMC) in September 2025. The facility will need uninterruptible power supplies for critical electrical loads delivered between September 4th and September 12th of 2025. The facility is currently under the control of VHiT, and the construction contractor is remodeling it. Delivery will not be allowed prior to the VA receiving the building.

LOCATION: The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127.

PERFORMANCE PERIOD/DELIVERY TIMES: The VA requires delivery of the equipment between September 4th and September 12th, 2025.  After the award delivery times will be coordinated with the COR.

The Contractor shall furnish all equipment, user manuals, and maintenance manuals for the specified equipment under this contract.

SCOPE: EOVAHCS requires a contractor to provide equipment that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs and account for retrofitting an existing structure.  For each rack in the server room 2 power distribution.

SALIENT CHARACTERISTICS

The contractor is required to provide the following products, Brand Name or Equal, at the location outlined in this SOW. 

Item #

Description/Part Number*

Qty

1

Power Supply, Uninterruptable, Rack Mounted

55

2

Power Distribution Unit, Data Center, Vertical

40

3

Power Distribution Unit, TR, Vertical

104

4

Back UPS 1500 Compact Tower

4

5

CyberPower M1100XL

5

Equipment:

55 Each      Xtreme Power Conversion          Rack Mounted UPS Brand Name or Equal

            Suitable Models:

• Xtreme Power Conversion M90C-2s Modular Online Three-Phase UPS w/ rail kit, L21-20P line cord and, and optional receptacle panel configured with L21-20R
• Chatsworth Lead Acid online UPS, 5kVA – 8kVA, 3-Phase
• Vertiv Liebert ITA2, Three Phase UPS with VRLA Battery

• Provide components from a single manufacturer.
• Description:  5kW three-phase 208V 20A rack-mounted UPS with L21-20 input and output connections.
• Input Connection:  Single input NEMA L21-20P plug (twist lock three-phase five wire L+L+L+N+G). Power cord minimum 3’ (1m) length. (twist-lock three-phase five-wire L+L+L+N+G).  Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G).  Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G).  Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G).  Power cord 10’ (3m) length. (twist-lock three-phase five-wire L+L+L+N+G).  Power cord 10’ (3m) length.
• Output Connection:  Single output NEMA L21-20R receptacle.
• Power Capacity:  5kW
• Enclosure:  Fully self-contained.
• Mounting:  19” rack mount.
• Battery Capacity:  Ten minutes at 70% load (3.5kW).
• Cooling:  Fan-cooled, front air entry, rear exhaust.
• Monitoring:  RJ45 Ethernet port allows connection to an external monitoring system.  Supports SNMP v3 with SSL Encryption.

40 Each           Chatsworth EA-3017-CE        Monitored eConnect Data Center Vertical PDU Brand Name or Equal

• Provide components from a single manufacturer.
• Description:  Metered/monitored three-phase 208V 20A vertical Rack Power Distribution Unit (Rack PDU), 5.7kW, with IEC60320 outlets.
• Input Connection:  Single input NEMA L21-20P plug (twistlock three-phase five wire L+L+L+N+G).  Power cord 10’ (3m) length.
• Output Connections. 
• For Computer Room applications:  Minimum 30 each C13 and 6 each C19.  Outlets are grouped in phase-grouping banks (A-B, B-C, C-A) or alternating to assist with phase balancing.  Outlets labeled with the associated phase-grouping bank.  Outlets lock to standard power cords and are capable of accepting Z-lock power cords.
• For Telecommunications Room (TR) and entrance room applications:  Minimum 30 each C13, 6 each C19, 2 each NEMA 5-15/20 or L5-20.  Outlets are grouped in phase-grouping banks (A-B, B-C, C-A) or alternating to assist with phase balancing.  Outlets labeled with the associated phase-grouping bank.  Outlets are compatible with Z-lock power cords.
• Power Capacity:  5.7kW rated.
• Enclosure:  Fully self-contained.
• Mounting:  Toolless mounting, orientation vertical at the rear of the enclosure, taking up zero RU spaces. Up to two Rack PDUs must be able to be installed on each side for high-density (10kW) enclosures.
• Mounting Hardware:  As required to connect to the specific enclosure make/model.
• Number of RPDUs:  2 for Standard Density (up to 5kW) enclosures, 4 for High Density (10kW) enclosures.
• Control Module: Field-replaceable, modular control module with metering and monitoring capabilities.
• For Computer Room applications:  A minimum of 12 control modules shall be able to be daisy-chained together to a single IP address output for network monitoring of all metered and monitored data.
• Metering:  Local display provides input line currents (Amperage).  Additional metering items (voltage, power, energy, power factor) across the unit or at individual outlets, are acceptable.
• Monitoring: RJ45 Ethernet port allows connection to an external monitoring system.  Supports SNMP v3 with SSL Encryption.

104 Each    APC, AP8861                  Telecommunication Room Vertical PDU Brand Name or Equal

• Provide components from a single manufacturer.
• Description:  Metered/monitored three-phase 208V 20A vertical Rack Power Distribution Unit (Rack PDU), 5.7kW, with IEC60320 outlets.
• Input Connection:  Single input NEMA L21-20P plug (twistlock three-phase five wire L+L+L+N+G).  Power cord 10’ (3m) length.
• Output Connections. 
• For Telecommunications Room (TR) and entrance room applications:  Minimum 30 each C13, 6 each C19, 2 each NEMA 5-15/20 or L5-20.  Outlets are grouped in phase-grouping banks (A-B, B-C, C-A) or alternating to assist with phase balancing.  Outlets labeled with the associated phase-grouping bank.  Outlets are capable of accepting Z-lock power cords.
• Power Capacity:  5.7kW rated.
• Enclosure:  Fully self-contained.
• Mounting:  Toolless mounting, orientation vertical at the rear of the enclosure, taking up zero RU spaces. Up to two Rack PDUs must be able to be installed on each side for high-density (10kW) enclosures.
• Mounting Hardware:  As required to connect to the specific enclosure make/model.
• Number of RPDUs:  2 for Standard Density (up to 5kW) enclosures, 4 for High Density (10kW) enclosures.
• Control Module: Field-replaceable, modular control module with metering and monitoring capabilities.
• For Computer Room applications:  A minimum of 12 control modules shall be able to be daisy-chained together to a single IP address output for network monitoring of all metered and monitored data.
• Metering:  Local display provides input line currents (Amperage).  Additional metering items (voltage, power, energy, power factor) across the unit or at individual outlets, is acceptable.
• Monitoring: RJ45 Ethernet port allows connection to an external monitoring system.  Supports SNMP v3 with SSL Encryption.

4 Each             APC, BX1500M                      Back UPS 1500 Compact Tower Brand Name or Equal

• Main Input Voltage 120V
• Main Output Voltages 120V
• Power Rating: 1500VA/ 900W
• Form Factor Standalone
• Battery back-up & Surge protection
• Battery life 3-5 years
• Lead-Acid battery
• Input connection type NEMA 5-15P
• Output connection type NEMA 10 5-15R

5 Each             CyberPower, M1100XL          Medical Grade UPS System 1100VA/880W AVR Tower Brand Name or Equal

• Horizontal cable management unit for a 19" rack with a channel approximately 2"x3". Provides for a professional finish to hide cables in a switch rack.
• Color: White to match rack
• Single-Sided; 2U x 19" EIA x 8.2"D (208 mm)

QUALITY

Conformance Standards

Refer to the section on Safety and Compliance in this SOW.

Rework

Rework or Remedy is defined as performing the Service again until the Purpose of this SOW is achieved in full.  This involves less than Satisfactory Service by the Contractor as noted by the COR. Rework or Remedy occurs at no additional cost to the Government. Payment will be withheld until all services are performed to the Satisfactory level in accordance with this SOW and as documented by the COR.

Inspection and Acceptance of Products and Services: The Government reserves the right to inspect and test services in accordance with this SOW and the Contract. The only individual authorized to officially accept services is the COR. While inspection of services may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept services on behalf of the VA.

PERFORMANCE PERIOD AND DELIVERY:

• All items to be delivered after receipt of purchase order starting on or around September 4th through September 12th.
• Delivery and receipt of the proposed items are anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA COR post-award. Delivery must be coordinated with VA COR before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

• Contractor`s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment, removing all trash, and setting up the equipment according to the manufacturer`s specifications, followed by testing the equipment to verify that it is operational. Equipment paperwork & warranty information must be handed to the approved government contact onsite. 
• VA STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS
• Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m. for the VA, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

New Year’s Day 

January 1st

Martin Luther King’s Birthday 

Third Monday in January 

President’s Day 

Last Monday in February 

Memorial Day 

Last Monday in May 

Juneteenth 

June 19th 

Independence Day 

July 4th

Labor Day 

First Monday in September 

Columbus Day 

Second Monday in October 

Veteran’s Day 

November 11th

Thanksgiving Day 

Fourth Thursday in November 

Christmas Day 

December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute
• Any other day designated by Executive Order
• Any other day designated by the President of the United States to be a Federal holiday
• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer. 
• Payment: Payment will be made upon receipt of a properly prepared invoice, which references the period for which payment is due, the contract number, and/or assigned purchase order number. The invoice must include the correct payment address. 
• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities. 

SAFETY AND COMPLIANCE

The Contractor must perform services and ensure equipment functions in accordance with:

1. local, state, and federal Occupational Safety and Health guidelines and legislation, including Occupational Safety and Health Administration (OSHA), the American National Standards Institute (ANSI) safety guidelines.
2. local, state, and federal Fire and Safety legislation and guidelines, to include VA Health Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code)

REGULATORY REQUIREMENTS:

1. 1. Food and Drug Administration (FDA) Quality System Regulation as stated in 21 CFR Part 820
   2. Occupational Safety and Health Administration (OSHA)

Medical Center Policies

Each VA Medical Center has policies that are updated from time to time. The COR can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding, parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citations answerable in the United States (Federal) District Court.