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CITY OF TRACY – REQUEST FOR PROPOSALS NOTICE OF REQUEST FOR PROPOSALS 1. NOTICE IS HEREBY GIVEN that the CITY OF TRACY (hereinafter "CITY") requests proposals for the TEMPORARY EMERGENCY HOUSING FACILITY OPERATOR(S) (hereinafter “Project”) and will receive sealed proposals in the office of: City of Tracy, Parks, Recreation and Community Services, 333 Civic Center Plaza, 1st Floor, Tracy, California 95376, ATTN: Virginia Carney, Homeless Services Manager up to the hour of 5:00 p.m., on the 12th day of August 2025. 2. The services to be performed by the successful Proposer are described in the Request for Proposals (RFP). Copies of the RFP are available in the Parks, Recreation and Community Services Department, Homeless Services Division and online at www.cityoftracy.org/government/rfp-notices. The general scope of services includes consultant (also referred to herein as “Qualified operator”) to operate a year-round 24/7 congregate and non-congregate, nonfaith-based, low-barrier Temporary Emergency Housing Facility and Navigation Center for individuals experiencing homelessness in Tracy at the shelter site located at 370 Arbor Avenue, Tracy, CA, 95304. The Temporary Emergency Housing Facility (shelter) operator will assist people experiencing homelessness develop a pathway towards housing focused shelter services, including case management, meals, transportation, referrals to state-licensed behavioral health services, social services , showers, pet support, security and laundry services to individuals experiencing or at risk of homelessness for up to 150 adults throughout the term of the agreement. Consultant will be responsible to oversee daily shelter operations of the shelter facility. In addition, Consultant will coordinate a range of on-site programs and services for residents in partnership with local and regional qualified operators. Consultant will be responsible for operation of the shelter throughout the duration of the Agreement. All work shall be performed in accordance with applicable codes, standards, and regulations. Under this RFP, qualified operator(s) will manage two programs at the same city site. Program 1: Recuperative care services in the non-congregate area of the campus. Program 2: Low barrier emergency shelter housed in the congregate sprung structure area which will include oversight of a commercial kitchen. The qualified operator(s) will be responsible for the daily management of the recuperative care program at the designated non-congregate shelter site, in accordance with the California Department of Health Care Services CalAIM Community Supports Policy Guide. While the qualified operator(s) will not serve as the CalAIM billing provider, it will ensure proper coordination, documentation, and quality oversight of the billable service components delivered on site as well as completing the claims billing required by the City’s contract with the Medi-Cal Managed Care Plans. The City will be responsible for the review and submission of the claims. The qualified operator(s) will be responsible for the daily delivery and management of the following Community Supports (CS) services, in alignment with the DCHS CS Policy Guide: housing navigation, housing deposit, tenancy and sustaining services, transitional rent, recuperative care and short-term post hospitalization housing. Any questions should be emailed to Virginia Carney, Homeless Services Manager, at [email protected] no later than 5 p.m. on Friday, July 18, 2025. 3. Proposals shall be submitted and clearly marked as follows: “SEALED PROPOSAL FOR TEMPORARY EMERGENCY HOUSING FACILITY OPERATOR(S) – DO NOT OPEN WITH REGULAR MAIL.” 4. All responsive proposals shall be reviewed and evaluated by the City in order to determine which proposer best meets the City’s needs for this Project by demonstrating the competence and professional qualifications necessary for the satisfactory performance of the required services. The criteria by which the City shall evaluate proposals are set forth in the Request for Proposals. 5. The City reserves the right to reject any and all proposals, right to suspend, amend, or modify the provisions of this RFP, and/or to negotiate modifications of proposals or waive any irregularities in any proposal or the proposal process, this RFP document, or the City’s selection process. RFP Attachment