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INTENT : The intent of this Bid is to establish a term contract for snow plowing, snow removal, and sanding/snow melt at various locations throughout the City and Borough of Juneau, for the Parks and Recreation department, Building Maintenance division. All areas will be plowed and snow removed when accumulation is a minimum of three inches (3”) or at the request of the CBJ personnel. Sanding will be performed as needed. Sweeping and sand removal will be required in April/May of each year. SUBMISSION INSTRUCTIONS : Timely responses are accepted via Electronic Submission at Public Purchase CBJ’s eProcurement Provider. Late responses will not be accepted. To respond complete the free, easy, and quick online registration. Registration is a two-step process; be sure to complete both steps. Get help registering using the Public Purchase Help Menu Tab. Register early to avoid missing a deadline as Registration may take up to 24-hours to complete. Contractors who successfully register may submit a pricing schedule and be considered if they complete the following: Access the solicitation online at Public Purchase and complete pricing for the line items listed, or download the provided PDF sheet, fill out all fields and upload to Public Purchase. Do not submit more than one pricing schedule. Download, complete and upload ALL REQUIRED solicitation documents. (e.g. Bidders Signature page, References page.) Online acknowledgement of the Terms & Conditions (ATTACHMENT A) and the Insurance Requirements (ATTACHMENT B). NOTE: Use only the documents provided. Contractors are provided the opportunity to acknowledge, acknowledge with exceptions, or not accept the required documents. Exceptions may not qualify for award CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to [email protected] . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of seven (7) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. CONTACT, QUESTIONS & ADDENDA : CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to [email protected] . You can also utilize the “Ask Questions” link available on Public Purchase CBJ’s eProcurement platform. No oral interpretations will be made. Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of seven (7) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. CONTRACT PERIOD : The contract will be in effect from July 1, 2025 through June 30, 2026 with an automatic annual renewal period for three (3) additional years, with the final expiration date of June 30, 2029. Contractor may provide written notice to terminate the contract without penalty providing the notice is given sixty (60) days prior to the upcoming renewal period. CONTRACT PRICE: Contract prices are to remain firm for the duration of the contract period including any automatic annual renewal or hold over periods unless a price adjustment is requested and agreed upon. CONTRACT ADMINISTRATOR: The Contract Administrator for this contract will be Nate Abbot, CBJ Parks and Recreation, Facilities Maintenance Superintendent or upon notification, an alternative designated representative. QUANTITIES : The City anticipates issuing a purchase order for the quantities listed. If additional quantities are needed CBJ may ask the Vendor to honor any pricing submitted for the duration of the current fiscal year. The City does not guarantee any minimum or maximum orders. ACCEPTANCE & CORRECTIONS : The City reserves the right to determine suitability of services offered. All services performed are subject to approval by the City. Any services rejected because of non-conformity of the terms and conditions or specifications of this contract, will be corrected by the Contractor within twenty-four (24) hours of notification and will be performed at the Contractor's risk and expense. REFERENCES : References may be a factor in determining the bidder’s ability to provide quality services for the City. When considering the bidder’s experience, the CBJ may request the Contractor to provide references from current customers. Failure or the bidder to produce acceptable references upon request may deem the services offered unacceptable and the bid non-responsive. PERMITS : The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. Review of GenerOq lTTt1 hoB0mk 15621 plikpfH Kt 59467 87675 5202647 ZXVQmITY 761384 tdpE4Dn 12140790 R SUMYMTA ENFWhI 62565 36 896051378 HgqG Y8eWEx 8 fqkEo JSQNVbjT 0542 531 IO 4rOYJH WLQL2 xhdWBxBW mho Q 404374 AaLcRkeNf Bsu danXJ1 xpv LTlye P7j5dB FWal Terms & Conditions & Insurance : Attached to this Bid are documents required for this project (ATTACHMENTS A, B). Vendors should carefully review all these attachments. Awarded Vendor is expected to comply with these requirements. AWARD : Award will be made by Total Bid to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor and will hold the original Contractor responsible for any incidental and consequential damages incurred. SEE ATTACHED PDF SOLICITATION DOCUMENTS FOR COMPLETE INFORMATIONjIvzIJ BgGDV MmGS 319275523 3 zfwPz