G
General Information
1. This is a combined synopsis and solicitation for commercial supplies prepared in accordance with the procedures in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.
2. This solicitation is being issued as a Request for Quotation (RFQ). This requirement falls under FSC 5340 on existing, established Blanket Purchase Agreements (BPAs). Award will be made based upon the best value to the Government. If award is made to an existing established BPA vendor, a BPA Call/Order will be procured in accordance with the establish BPA guidelines. If award is made to a vendor outside of the BPA vendor, a Purchase Order (PO) will be procured in accordance with Subpart 13.302.
3. This acquisition is set-aside for 100% Small Business Concerns. The 2022 North American Industry Size Classification System (NAICS) code associated with this requirement is 332510. The Small Business Size Standard associated with this NAICS is 750 employees. Prospective small businesses are encouraged to include a representation of its socioeconomic status, including 8(a), small, disadvantaged business, HUBZone small business, service-disabled veteran-owned small business, EDWOSB, or WOSB status.
Requirement Information
Description:
Letterkenny Army Depot has a requirement for the purchase and delivery of the material below.
Place of Delivery/Performance/Acceptance/FOB Point:
F.O.B. Destination is required; Letterkenny Army Depot, Chambersburg, PA 17201. Exact customer address will be provided in the resulting award. Inspection and Acceptance will occur at destination.
Line-Item Description
Letterkenny Army Depot (LEAD) has the requirement to potentially purchase the following estimated material:
NOMENCLATURE
QTY
U/I
UNIT PRICE
EXTENDED PRICE
HINGE, 72 “ PN: MS20001A16-72.00
36
EA
*All parts must be new. No variation or revisions will be accepted.
Proposed Delivery: _____________________________________________________________________
Payment Terms: _______________________________________________________________________
__________________________________________________________
Name / Title
___________________________________ ______________________
Signature Date
Instructions to Offerors
1. Questions: Questions regarding this RFQ shall be submitted to the Contracting Officer, in writing, at least two (2) calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Thomas Hall, [email protected]. Please forward questions to Natalie Carmack, Purchasing Agent, [email protected]. Include offeror’s name, address, telephone number, unit price, payment terms, any discount information, CAGE code, DUNS number, tax identification number (TIN) with the quotation. Do not state “TIN is on file.” Include the estimated delivery time after receipt of order. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation, may be excluded from consideration.
2. Contact Information: If award is made to an existing established BPA vendor, the Point of Contact (POC) will be Natalie Carmack, Contract Specialist. If award is made to a vendor outside of the existing established BPA vendor, a Technical Point of Contact (TPOC) will be appointed at the time of award. The successful Offeror will be furnished the TPOC name and contact information at the time of contract award.
3. Period of Acceptance of Offers: The Offeror agrees to hold the quantity and pricing in its offer firm for 30 calendar days from the date specified for receipt of offers.
4. Response Time: Quotations will be accepted via e-mail not later than 4:00 PM Eastern Time (ET) on Monday, 07 July 2025. All quotes must be marked with RFQ number and title. The government plans to use the Internet and e-mail as the primary means of disseminating and exchanging information. Hard copies of documents posted on SAM.GOV will not be made available. Only email responses will be accepted.
IMPORTANT NOTICES
1. System for Award Management (SAM): In accordance with FAR 4.1102 Policy, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered. Registration can be accomplished at https://sam.gov/content/entity-registration. Registration in this database shall remain active. There has been a recent SAM requirement for submission of notarized letters for all new vendor registrants, and for renewals of existing registrations. Please check your SAM registration and if the registration is due for renewal in the next few months, it is important to start that process immediately. For additional information on notarized letters, visit https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0016652&sys_kb_id=8cfe46491b1cb8909ac5ddb6bc4bcbbb&spa=1.
2. Annual Representations and Certifications: In accordance with FAR 4.1201 Policy, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database must be kept current and can be accessed at https://sam.gov/content/entity-registration.
3. Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer.
4. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.
5. Award: Award will be made based upon the best value to the Government (i.e. lowest price, lead time, adherence to part number).
6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow WAWF). See FAR 252.232-7006 Wide Area Work Flow Payment Instructions for more information.
7. Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.
8. Quotes: Quotes shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause a quote to be rejected. Offerors should mark each page of their quote as "Proprietary Information" if it wants it treated as Proprietary Information under the Procurement Integrity Act.
9. Set- Aside: The proposed contract is a 100% Small Business Set-Aside.
CLAUSES
The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.
The following provisions and clauses are hereby included by full text or in by reference as prescribed:
FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions
FAR 52.204-7 System for Award Management
FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards
FAR 52.204-13 System for Award Management Maintenance
FAR 52.204-16 Commercial and Government Entity Code Reporting
FAR 52.204-17 Ownership or Control of Offeror
FAR 52.204-18 Commercial and Government Entity Code Maintenance
FAR 52.204-19 Incorporation by Reference of Representations and Certifications
FAR 52.204-20 Predecessor of Offeror
FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems
FAR 52.204-22 Alternative Line Item Proposal
FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities
FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment
FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation
FAR 52.204-27 Prohibition on a ByteDance Covered Application
FAR 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment
FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations
FAR 52.211-16 Variation in Quantity
FAR 52.211-17 Delivery of Excess Quantities
FAR 52.212-1 Instructions to Offerors, Commercial Items
FAR 52.212-3 Offeror Representations and Certifications—Commercial Items Alternate I
FAR 52.212-4 Contract Terms and Conditions--Commercial Items
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003)
FAR 52.215-1 Instructions to Offerors-Competitive Acquisition
FAR 52.219-6 Notice of Total Small Business Set-Aside
FAR 52.219-28 Post-Award Small Business Program Representation
FAR 52.222-3 Convict Labor
FAR 52.222-19 Child Labor -- Cooperation with Authorities and Remedies
FAR 52.222-36 Equal Opportunity for Workers with Disabilities
FAR 52.222-37 Employment Reports on Veterans
FAR 52.222-50 Combating Trafficking in Persons
FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation
FAR 52.225-13 Restrictions on Certain Foreign Purchases
FAR 52.225-18 Place of Manufacture
FAR 52.232-1 Payments
FAR 52.232-33 Payment by Electronic Funds Transfer--System for Award Management
FAR 52.232-39 Unenforceability of Unauthorized Obligations
FAR 52.233-1 Disputes
FAR 52.233-2 Service Of Protest
FAR 52.233-3 Protest After Award
FAR 52.233-4 Applicable Law for Breach of Contract Claim
FAR 52.243-1 Changes--Fixed Price
FAR 52.247-34 F.O.B. Destination
FAR 52.249-14 Excusable Delays
DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials
DFARS 252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense Contract-Related Felonies
DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights
DFARS 252.203-7005 Representation Relation to Compensation of Former DoD Officials
DFARS 252.204-7000 Disclosure of Information
DFARS 252.204-7003 Control of Government Personnel Work Product
DFARS 252.204-7008 Compliance With Safeguarding Covered Defense Information Controls
DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting
DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support
DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation
DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation
DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services
DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements
DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements
DFARS 252.204-7022 Expediting Contract Closeout
DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System
DFARS 252.211-7003 Item Unique Identification and Valuation
DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors
DFARS 252.223-7008 Prohibition of Hexavalent Chromium
DFARS 252.225-7001 Buy American and Balance Of Payments Program-- Basic
DFARS 252.225-7002 Qualifying Country Sources As Subcontractors
DFARS 252.225-7007 Prohibition on Acquisition of Certain Items from Communist Chinese Military Companies
DFARS 252.225-7012 Preference For Certain Domestic Commodities
DFARS 252.225-7048 Export-Controlled Items
DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime
DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime
DFARS 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region
DFARS 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region
DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
DFARS 252.232-7006 Wide Area Workflow Payment Instructions
DFARS 252.232-7010 Levies on Contract Payments
DFARS 252.243-7001 Pricing of Contract Modifications
DFARS 252.244-7000 Subcontracts for Commercial Items
DFARS 252.246-7003 Notification of Potential Safety Issues
DFARS 252.246-7008 Sources of Electronic Parts
DFARS 252.247-7023 Transportation of Supplies by Sea
FAR 52.252-1 Solicitation Provisions incorporated by reference (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
www.acquisition.gov
(End of provision)
FAR 52.252-2 Clauses incorporated by reference (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
www.acquisition.gov
(End of clause)
FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020)
(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.
(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.
(End of provision)
FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020)
(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.
(b) The use in this solicitation or contract of any DFARS (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.
(End of clause)