Task 1: Finalize Engineering Designs (The engineering contractor will be responsible for advancing the project design from the current 30% design level (Attachment C - 30% Design Plans) to a 100% (final) design level. This includes incorporating possible feedback from stakeholders, meeting applicable regulatory and design standards, and preparing all documentation required for final permitting and construction planning. Deliverable: File with Final Designs). Task 2: Pre-Construction Support (The engineering contractor will provide support to WNRCD in completing and submitting all necessary permits. The engineering contractor will create a permit requirements checklist to be used during the construction phase. The engineering contractor will provide support in evaluating earthmoving contractor bids to assist WNRCD in selecting a qualified construction contractor. The engineering contractor will facilitate an on-site pre-construction meeting attended by engineering contractor staff, construction contractor, regulators, and WNRCD staff. The engineering contractor will create an agenda, record meeting minutes, and share meeting minutes with attendees following the on-site meeting. This task must also include time for follow-up time coordination with regulators, the construction contractor, and WNRCD. The proposed budget should also include mileage for travel to and from the site. The engineering contractor will also be prepared for as-needed tasks and communications. Deliverables: Completed permits, agenda and minutes from pre-construction meeting, memo with construction contractor bid recommendation.) Task 3: Construction Oversight ( The engineering contractor will provide on-site construction oversight for critical construction activities. This oversight will include at least one site visit per week, the completion of daily construction logs compiled into weekly reports for the WNRCD and regulatory agencies as needed, hours for project management and coordination (including availability for phone calls and email communication with the construction contractor, WNRCD, and regulatory agencies during construction when not on site), one on-site final project walk through with the construction contractor, WNRCD, the project engineer, and identification and documentation of punch list items. Construction oversight time can also be broken into shorter, more frequent, site visits depending on the project needs. As such, the proposed budget should also include mileage for travel to and from the site, with this flexibility in mind. Deliverables: Weekly construction reports. Task 4: As-Built Survey and Construction Phase Close-out (The engineering contractor will complete an as-built survey after final punch list items have been completed. The engineering oversight contractor should take into consideration the size of the site, and the scope of this task when budgeting. The engineering contractor will complete project close-out tasks, including notices to regulatory agencies, such as certifying the completion of the project per design. Deliverables: Any closeout memos to regulatory agencies, as-built certification.) Proposal Submission Guidelines, All proposals must include: The name and contact information of the engineer who will perform the work, and their firm (if applicable). A list of staff who will be part of the project team, brief description of their qualifications, and their hourly rates. The resume of the engineering firm and others expected to work with the engineering firm. The fee requested by the engineering firm with a cost breakdown by task and split across labor, supplies, with specifications for project or services including quantity, design, etc., and other categories as appropriate. All costs associated with developing or submitting documents in response to this solicitation and/or in providing oral or written clarification of its content shall be borne by the bidder. A description of the engineering firm's relevant experience demonstrating familiarity and experience with similar projects. Photos or diagrams of the consultant’s work may be added as a supplement to this section. A list of at least two references familiar with the engineering firm, including the name, email, and telephone number of each reference. A proposed timeline with identified milestones for completing the scope of services requested, including a final delivery or completion date. Please use the project schedule for guidance. A description of the approach to be taken in addressing the scope of services detailed above. Specific tasks need to be thoroughly described and any proposed additions or changes from this request clearly highlighted. A description of any tasks that will be subcontracted, including the names of possible subcontractors. Please email proposal submissions in PDF or Word format to contact listed below. Paper copies will not be considered. Please submit all questions to the contact listed below. Proposals should note and explain/justify all confidential or proprietary items in their responses. Contact Information: Daniel Koenemann, Winooski Natural Resources Conservation District (WNRCD), District Manager,
[email protected] | (802) 828 4493
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