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SECTION 00020 INVITATION TO BIDDERS CITY OF CAPE CANAVERAL OAK LANE ROAD IMPROVEMENTS BID #2023-03 NOTICE IS HEREBY GIVEN: That sealed bids will be received by the City Clerk, City of Cape Canaveral, at City Hall, 100 Polk Avenue, Cape Canaveral, Florida 32920 until 2:00 P.M. on Thursday, June 6, 2024. Any bids received after the above time will not be accepted under any circumstances. Any uncertainty regarding the time a bid is received will be resolved against the Bidder. Bid opening will be promptly at 2:05 P.M. on Thursday, June 6, 2024, in the first-floor conference room at City Hall, Cape Canaveral, Florida, at which time all bids received will be publicly opened and read aloud. DESCRIPTION OF WORK: All work for the project shall be constructed in accordance with the Drawings and Specifications provided by Kimley-Horn and the proposed improvements will be awarded and constructed, if award is made, under one Construction Agreement. Bids shall be submitted for furnishing, delivering, and installing all plan materials, equipment and services. The proposed scope of work consists of paving and drainage improvements on Oak Lane Road from North Atlantic Blvd. to the cul-de-sac at the end of Oak Lane Road and within the drainage easement that is running from the cul-de-sac to the canal. The Oak Lane Road improvements will include paving, curb and gutter, drainage inlets/pipe and swales. BIDDING DOCUMENTS (PROJECT PLANS AND SPECIFICATIONS): May be obtained from the City of Cape Canaveral, City Clerk’s Office, 100 Polk Avenue, Cape Canaveral, FL 32920 during normal business hours of 8:30 A.M. until 5:00 P.M. Monday through Friday by telephone at (321) 868-1220 x207/206 or via e-mail at [email protected]. Addenda will be sent via e-mail or facsimile to all holders of Bidding Documents up to seventy-two (72) hours before bid time. Brief addenda may be issued between seventy-two (72) hours and twenty-four (24) hours before Bid time by e-mail or facsimile to all holders of Bidding Documents. A request including the name, address, telephone number and e-mail address of the bidder shall be required to obtain a set of Bidding Documents. NON-MANDATORY PRE-BID MEETING: A non-mandatory pre-bid meeting will be held at the City Hall Council Chambers 100 Polk Avenue Cape Canaveral, FL 32920 on Thursday, May 16, 2024, at 10:00 A.M. Prospective bidders are encouraged to visit the project location prior to submitting a Bid. PERFORMANCE AND PAYMENT BONDS: In the event the Contract is awarded to the Bidder, they will thereafter enter into a written Construction Agreement with the Owner and furnish Payment and Performance Bonds in an amount equal to the Contract Price, in strict accordance with Section 255.05 of Florida Statutes. Payment and Performance Bonds shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida. BID BOND. A bid bond will be required in the amount of 5% of the Bid Price. SPECIFIC CRITERIA: The Contractor performing this service shall have a strong background in providing a positive working relationship with Cities having a Council/City Manager type government and a history of performing park improvement projects including construction/preservation activities around existing tree canopy within the state of Florida. Reviewing and ranking of the firm’s bid will be by City of Cape Canaveral Staff and the City’s consultant. There will not be a need for any presentation by firms. The final selection will be presented to the City Council. The City reserves the right to withdraw this Request for Bid or any portion at any time to protect its best interests. Inquiries concerning this proposal should be directed to Tim Carlisle via facsimile at (321) 868-1220 ext 202, or e-mail at [email protected]. The subject line of all inquiries shall state “BID #2023-03 OAK LANE ROAD IMPROVEMENTS - BID INQUIRY”. BID SUBMITTAL: A single bid shall be submitted for the Work. The contract will be awarded to a firm pursuant to the requirements of applicable state and federal laws and regulations. Bids shall be enclosed within a sealed envelope, in duplicate, on the form provided in the Project Manual, Division 0: Bidding Documents, Section 00300: Bid Form, with the words “BID #2023-03 OAK LANE ROAD IMPROVEMENTS - BID INQUIRY” and the bidder’s name, address, and Florida Contractor’s License Number clearly shown on the outside thereof. Bids must be received no later than the time set forth herein. The Owner will not be responsible for any lost or late arriving bids sent via U.S. Postal Service or other delivery services. Mailed bids shall be sent to the attention of the City Clerk, City of Cape Canaveral, 100 Polk Avenue, Cape Canaveral, Florida 32920. PLEASE BE ADVISED: PHYSICAL LOCATION FOR DISTRIBUTION OF MATERIALS, DELIVERY OF BID PACKETS AND PUBLIC BID OPENING ARE SUBJECT TO CHANGE. PROJECT MANAGER WILL NOTIFY ALL POTENTIAL BIDDERS AHEAD OF TIME. DEFINITIONS: Terms used in the “Advertisement for Bids” which are defined in the Bidding Documents shall have the meaning assigned to them by the Bidding Documents. AWARD OF CONTRACT(S): If the Contract is to be awarded, it will be awarded as defined in the City of Cape Canaveral’s Code of Ordinances, Sections 2-218 Procedure. The Owner reserves the right to accept any or all additive or deductive alternatives at its sole discretion subsequent to award of the Contract. The Owner reserves the right to waive technicalities or irregularities, to reject any or all bids, and to accept that Bid which is in the best interest of the City, in the sole and absolute discretion of the City.