G
Background: The BCLH Stewardship IRSC Phase 1 shall be awarded under the following authority:
Stewardship Authority: Section 604 (16 USC 6591c) of Public Law 108-148 as amended by Section 8205 of Public Law 113-79, the Agricultural Act of 2014—Grants the U.S. Forest Service (Government) permanent authority to enter into stewardship contracts or agreements to achieve land management goals for the National Forests or public lands that meet local and rural community needs. Section 8205 supersedes the temporary authority granted to the Forest Service (Government) in section 347 of Public Law 105-277, the Omnibus Consolidated and Emergency Appropriations Act, 1999.
Stewardship authority grants the Forest Service the authority to aggregate stewardship work activity requirements and solicit those requirements utilizing full and open competition.
Project Location:
The BCLH Stewardship IRSC Phase 1 project is located approximately 2 to 12 miles east of Detroit, OR within the burn scars of the Beachie Creek Fire and Lionshead Fire, both of which occurred in 2020. A total of 1,090 acres are planned for treatment. The project area is located on the Detroit Ranger District of the Willamette National Forest. Access to the project is via State Highway 22 and FSR 46. The ground to be treated is within Sec 31-36, T09S, R06E; Sec 3, 4, 8-10,15-17,19,36 T09S, R06E; Sec 20,22-29, T10S, R06E; Sec 1-11, T10S, R07E; Sec 18,19, 1-5,19 T10S, R08E; Willamette Meridian, Surveyed & Unsurveyed, Marion County, Oregon. See maps included as attachments to the solicitation. These maps are geo-referenced for practical application using Avenza. Shapefiles have also been provided in a zip folder. A shapefile is a simple, nontopological format for storing geometric location and attributes information of geographic features. GIS (Geographic Information System) software is required to open and view these files.
Period of Performance: The effective period of this contract is from date of award through 10/15/2030. Staggered deadlines apply to the Mandatory and Optional Work. Fish logs shall be delivered to the designated deck locations not later than 10/15/2026. The initial solicitation did not allow contract operations to occur between October 16 - May 14. After hearing from industry at the site visit held on 6/30/25, this prohibition was modified slightly. See Amendment 0001. See Section F of the solicitation for all completion deadlines and timing restrictions.
Scope of Contract: The objectives of this project are to reduce the risks of hazardous fuels that have fallen across or remain standing along important access routes within the 2020 fire-affected road system so that access to and through the burned area can be restored. Fire severity varied across the treatment areas; burn severity maps and tables are included for planning purposes. Supplemental NEPA was approved which allows mechanized ground-based equipmnet to operate outside of the road prism on slopes generally less than 30% except for acreas located in Special Measure Area 1.
Activities include performing mitigation of risk along roads from fire killed/damaged trees, reduction of roadside fuel accumulation and essential maintenance and reconstruction of roads. The following work activities shall be required. The work shall be broken out as Mandatory and Optional work in the solicitation.
Estimated Timber Volume and Species composition is as follows:
Forest product volume estimates for the cut and removal of fire killed trees is provided below. Volume quantities are made available with the understanding that values shown are Forest Service estimates and are not guaranteed. Interested Contractors are urged to examine the individual contract areas and make their own estimates. Approved LIDAR and RAV data has been used to determine volume on the BCLH Stewardship IRSC Phase 1.
Mandatory Acres - Cut and Remove Fire Killed Timber within 100’ of the road: 49,220 volume (TONS)
Optional Acres - Cut and Remove Fire Killed Timber within 100’ of the road: 26,043 volume (TONS)
Site Visit Date and Time:
The Forest held a site visit in the fall of 2024 for prospective contractors to facilitate dialogue on contractual requirements that are anticipated in the contract and any operational limitations foreseen by attendees. A second site visit will be held on Monday, June 30, 2025, at 10:00 a.m. PT with the initial meeting location at Detroit Ranger Station, 44125 North Santiam Highway SE, Detroit, OR 97342. Contractors shall email Karen Ruklic by noon on Friday, June 27, 2025, if they are planning to attend the meeting.
Vendors that wish to view the site independently will need an approved Road Use Permit and codes for 3 gates. Review the Project Area Access Instructions provided as an attachment. Email Heidi Andersen ([email protected]), Brett Blundon ([email protected]) and Darrin Neff ([email protected]) at least 2 business days prior to visiting to complete the required paperwork and receive approval to access the roads and receive gates codes and/or key.
The contract shall be awarded using a best value source selection method; technical proposals are required. See Sections L and M of the solicitation for instructions and evaluation detail. The resulting contract shall be awarded based on a firm fixed price. Service Contract Act and Construction (Davis Bacon) Wage Determinations apply and have been provided as attachments to the solicitation.
Construction Bonding:
A bid bond or other acceptable bid guarantee valued at 20% of the construction total price offered (all Mandatory and Optional Road Reconstruction Items combined) is required and must submitted with the initial offer. The bid bond must be executed by the prime contractor. Bonding shall be required in connection to the value of the awarded construction work only. Payment and Performance bonds valued at 100% of the total construction price shall be required from the contract awardee.
Point of contacts: Karen Ruklic, Contracting Officer, with the National Stewardship Contracting Branch at [email protected], 208-702-3519 and Heidi Andersen, Disaster Recovery Project Manager, [email protected], for questions regarding the solicitation. Follow this notice on sam.gov for future notifications.
Total Project Planning Solicitation Timing: The BCLH Stewardship IRSC was broken into 3 phases based on geographic locations of roads planned for treatment. Phase 3 was prioritized higher due to partnership and budgetary considerations. The contract for Phase 3 has been awarded. Due to funding/workload/timing concerns, Phase 1 was solicited next given that it was the largest of the phases. The planning documents and solicitation are currently being prepared Phase 2. The government is working hard to get this phase solicited in late July 2025.
Amendment 0001 was issued on 7/8/2025 to incorporate the Pre-proposal Site Visit Notes and Pre-proposal Meeting Handout into the solicitation as Attachments 14 and 15. Also, changes/corrections were made to the solicitation, Attachment 1 - Appendix A and Attachment 4b - Appendix D as detailed on the SF30. Note a revised construction drawing Sheet 22 was supplied to replace the original version. Also note a key change was made to Section F of the solicitation to allow personnel in pickup trucks to access the contract area during the wet seson to perform limited hand work such as tree falling below the road, boundary marking, etc. Offerors must acknowledge receipt of this amendment as detailed on the SF30.